Nationwide Service 888-573-6847

Category: Services

Best Practices for Virtual Meetings

Best Practices for Virtual Meetings

As technology grows and the need for improved communications increases, many processes such as business meetings are becoming virtual. With it all narrowing down to a camera in front of you, it becomes increasingly obvious you need a better and more professional system for your virtual meetings.

In this guide, we’ve compiled a few tips for improving your virtual meetings. We cover everything from appearance to conducting an emergency meeting to ensure you can conquer it all.

Dress the Part

It’s probably time you put more thought into what you wear on screen. You may not be physically at work, but you are still working with colleagues and employees through a screen.

If you’re at a loss as to what clothing might help you look less washed out, try bright or solid colors that don’t match your wall. It will help you stand out against your background and a bright light won’t make you look too dull.

Small patterns are distracting, so steer away from those no matter how much you like that polka dot shirt. Think business casual and make sure there aren’t any wrinkles visible.

Believe it or not, dressing also includes doing your hair. If you show up with messy bed hair, no suit you wear to your virtual meeting will make you look professional. Be sure to comb your hair or tie it back as you would if you were in the office. This will not only help you look more put together and professional on screen, it will help you feel better.

Get Rid of Background Noise

The first and easiest step to making your home office look more professional is to make sure your bed isn’t in view of the camera. No matter how beautifully made your bed is, it will always make the background distracting or appear unprofessional.

Another way to get rid of background noise is to remove any visible clutter. Loose cords and stray papers can make your workstation look unorganized and chaotic. Make sure nothing that wouldn’t be in your work office is in view. Whether you’re joining the virtual meeting from the kitchen or the downstairs playroom, make sure there’s nothing that could be distracting.

If you really want to spice up your virtual office and make it look more professional, add some art in the background. If you have flowers or a painting you can move, use them to decorate your space. Just make sure not to fill every visible space with something as it will make your workstation look messy again.

Lighting is Everything

Think about what lighting is around when you’re conducting a video meeting. Is it a harsh, white light that might make you look washed out? Or is it a warm light that hardly lights the room well? While you can’t really make drastic changes to lights overhead, you can adjust your location to better fit your lighting needs.

Natural lighting is the best for video calls. If you can find a room that is well-lit by the sun without having to be right by a window, that’s your best option. Make sure the light source isn’t directly behind your head as that can create a shadow on your face, causing your face to appear too dark on screen. The best way to avoid this is by making sure the light is either directly opposite you or coming at the side of your face.

In addition to using natural light, it might be worth it to purchase and LED circle light. Often called “selfie rings”, these lights are used by YouTubers and other video creators to make sure they are well lit while on camera. They are cheaper than a professional lighting kit and work just as well.

By investing a little into your lighting arrangement, you can greatly improve your professional appearance during video conferences.

Use a Quality Laptop, Not Your Phone

Phone cameras these days are pretty impressive, but a shaking screen is not. Using your phone can cause your video screen to shake and make other meeting participants dizzy. Unless you have a high quality setup to guarantee your phone won’t shake, stick with your laptop’s camera. It will remain steady and won’t shake as you conduct or watch a virtual meeting.

Even if your phone camera has never failed you before, don’t risk it. Your laptop has a camera for a reason and your professional self will feel much better without a shaky camera.

Audio is Vital

If your colleagues can’t hear you clearly, it’s difficult to conduct a meeting. It’s vital that your sound works and that there’s not a lag between the time you say something and when it goes through the meeting. Hollow and echoing audio can be a nightmare to deal with, but it’s fairly easy to fix.

First, make sure the room you’re in is carpeted and that the walls aren’t bare. This will help pad the noise and prevent it from bouncing around and making your voice sound hollow. If the only rooms in your house are hardwood or uncarpeted, grab some pillows and blankets. You can use these to fix the room up so your voice doesn’t echo as much. Just lie several pillows around the room and use the blankets as well.

Moving some decorations into the room can also help absorb the sound and provide better sound quality.

Consider a Good Microphone

Your laptop already has a microphone built into it. It probably has decent quality. But if you find yourself having to attend virtual meetings regularly, it might be worthwhile to invest in a proper, quality external microphone. There is no doubt that external mics have way better sound quality. This will enhance your virtual meeting and present you in a more professional light.

Conclusion

As straightforward as virtual meetings may seem, it takes some work to keep them professional. By dressing the part and working in a designated office space, you can feel more like you’re at work than at home. Treat virtual meetings like in-person meetings in every way you can and you’ll find it’s a lot easier to be professional and confident through them.

Now that you have the best practices down, all it takes is finding the best virtual meeting provider available. We can help you make the perfect setup, and bring your entire meeting to life.

How LED Solutions Get You Noticed

Dazzle your intended audience with a creatively designed custom LED solution kit, including panels and light strips. The right lighting can attract attention while making graphics and visual aids appear sharper and making them pop.

In a trade show, you are in competition with others who are all seeking the attention of the same types of users. This means you really need to pack a punch to command attention and direct it to you. An easy way to do that is by installing LED solutions. 

How LED Solutions Get You Noticed

LED solutions are eye catching, head turning technology that draw attention. Both aesthetics and infrastructure are attractive in trade show environments and elsewhere.

To understand why LED solutions are so noteworthy, let’s look deeper into what they bring to the table.

First Things First – Why LED?

LED wall structures are preferred over LCD, fluorescent, and incandescent displays for many technical reasons that all boil down to the fact that LED simply looks better and lasts longer. These LED panels are thin and lightweight and will not damage walls or structures due to weight.

LEDs can offer a variety of ads that you can expand even further with proper software. For example, LEDs can show dynamic animations and moving messages. Color gradients, flashing, and fading features are crystal clear and bright. Additional software and hardware can increase the range of what you are capable of producing and showing.

Customizable Panels

Make LED panels fit your needs and aesthetics by purchasing multiple tiles and placing them however you want. This customizability allows you to bring to life the creation you want without being stifled by a single flat, boring flat screen.

Light boxes add drama and dimension to your display and are easy to create by placing one of the LED tiles inside an enclosure. Frames and skins can be custom created and are easy to install. These frames can be incorporated however you see fit, either as part of a booth design or by themselves.

Impact and wow factor go up as you get more creative with your tiles and incorporate the tile design and what you are showing on the screens for maximum cohesiveness and attractiveness.

Curved Panels

One of the neatest aspects of these LED panels is that not all of them are the plain flat design that we are so accustomed to seeing. Convex and concave tiles are available and you can use them to really amp up the wow factor. Use these as a centerpiece for your display, especially concave tiles that boost immersion by curving outward towards the viewer.

Dazzle from Above

In line with creating a cohesive theme and overall appearance that includes what you are showing on screen, you can also place these tiles up high. Suspending these from the ceiling or mounting them to a wall increase your visual range and can attract people from a further distance. Eye catching and flashy animations help catch and keep visitor attention. This is an easy way for you to lead visitors directly to you.

Size and Shape Variety

Be creative with the placement of these tiles. Feel free to draw up ideas and do not be afraid to try something new and innovative. While a large multi-paneled display will catch attention, a unique setup can be even more impressive.

One panel can show video footage while a larger setup can show presentation screens that point out important information. Depending on what your business is, these panels can be used to guide customers to sales, showcase knowledge, or even replay advertisements.

LED Strips

Flashy designs are almost guaranteed to bring attention to you, but you can accent those wall panels with LED light stripes. These can line the floors, walls, and even curve around corners and displays for maximum appeal. 

Tips for LED Solutions 

Whether you are doing a trade show or just using these around your place of business, there are some tips that will help you create the most attractive design.

Money Savings

Since LEDs are so durable and long lasting, they honestly do save money in the long term even though the initial investment might be costlier. These lights are energy efficient and can last 25 times longer than other lighting types, like incandescent lighting.

LED Stem Lights

LED strips and stem lights add extra dazzle and flair to your wall while really bringing your posters and other ads to light – pun intended.

LED stem lights are known as wall washers since they will wash a wall in a bath of clear, bright lighting. They do not generate heat and won’t damage paint or graphics that they are illuminating.

Create an Experience

You want to do more than dazzle and awe with a pretty showcase of lighting and flashy screens. You want to create an immersive user experience so they will walk away remembering you. Do not get carried away with color-changing lights. Instead be subtle about color with slow fades and placement where you want focus to be drawn.

Conclusion

Powerful showcases are memorable and all about the experience that you offer your users. A brilliant display of lights and LED panels can inform, impress, and ensure that your business is something users walk away remembering.

You want to create an experience that makes them feel like they are worth dazzling, and these grand displays of flashy information are the best way to make that happen.

What Does a Video Wall Controller Do?

Video walls are becoming increasingly popular in a large variety of areas. Whether it is a news broadcast, sporting event, art show or political event, the use of a video wall greatly improves the visuals provided. But it is important to use video walls properly to best get your image or message across. 

Rather than rely on a simple one screen design, or a video scaler that online changes the size of the image, you can go with a video wall controller. This will provide you with many more options, and a greater overall product.

Classifications of a Video Wall Controller

There are several different models to choose from when it comes to video wall controllers. But there are three main classifications that all controllers fall into.

Proprietary Hardware

The original option, and the most common, proprietary hardware controllers work with fixed inputs and outputs. This option comes with pre existing settings that have already been tested and configured to work with your system. This means that they come ready to use for a specific capacity and for specific uses.

While this is the most common option, it is also one of the most stressful for users because they have to stick with the predetermined number of inputs and outputs provided. To change that requires you to buy a whole new system. You also have to rely on repair teams if something goes wrong and their schedule for when it can be fixed. This option cannot be scaled as well.

Processor That Connects Over Network

One of the newest options that is quickly gaining popularity is the network-based processor. This method also utilizes a PC, but does not require video cards to turn them into a processor. You connect over a network, so there is no need to worry about whether or not the software is compatible. This makes it incredibly versatile and great for on the go needs.

Using Your PC

Instead of relying on hardware, you can also consider using video cards to control your video wall. While this method is only compatible with PCs, you can use any PC that matches up to a video card. You can then essentially turn your PC into a video wall processor, no matter what the location is. This method does come with a higher upfront cost, but is easy to transport and use.

What Does a Video Wall Controller Do?

Video wall controllers are often confused with video scalers. This is because they both play a vital role in projecting an image on multiple screens, but have very different capabilities. A scaler can only increase an image and essentially blow it up to fit on multiple screens, rather than just one. But beyond the size, a scaler has no other way of controlling an image.

A video wall controller is able to provide a scaling feature as a control option, but can do so much else.

Control Multiple Images

Rather than only being able to adjust the size of one image like a scaler, video wall controllers allow you to incorporate many images. This means you can include images, videos, charts and any other visuals that will help get your point across. You can get as complex or simple as you want, and can help you to create a professional looking product quickly and efficiently.

Improve the Image

With scalers you can often end up with slightly blurry images when they are enlarged. Video wall controllers can increase the quality of the image, as well as adjust the resolution. This means you get a much clearer image and a greater visual display overall.

You can also control the display further with specialized graphic cards. This includes things like higher video input performance, increasing the number of displays available, or even eliminating bezels. 

Bezels are the frame on the outside of the monitor that creates a blocked off image. By removing the bezels, you are able to place an image over multiple screens without the lines chopping it up. You can also blur the lines between monitors to blend them all together and create an image that looks seamless.

Adjust Quickly

Depending on what model of video wall controller you go with you may end up with a remote to quickly change the visual. Others will be controlled via the PC to determine what images are being placed where.

Conclusion

Video wall controllers are an incredibly versatile and helpful tool to have when using video walls. From scaling up the image onto multiple screens, to creating your own layout with multiple images arranged on screens, you have the power to make it your own. No matter how large or small the project is, go with a video wall controller to guarantee you are getting what you want and that your message is clear.

Benefit of Video Walls in Trade Show Booths

Trade shows can be very competitive. Chances are, you spend a large portion of your marketing efforts to creating the most successful trade show booth possible. If you haven’t seen a video wall yet, you’ll certainly know when you do. These displays provide the best clarity, highest vibrance, and most attractive displays within any trade show. The best way to make use of one? Incorporate it into your booth, before your competitors do. 

Benefits of Video Walls in Trade Show Booths

Why should you consider adding a video wall in your next trade show booth? Here are some of the biggest benefits:

Versatility

Video walls are incredibly versatile. In the past, it may have been more difficult to use a video wall. However, with today’s technology, video walls provide endless possibilities. They can easily be customized to show off your latest projects. Likewise, you can tailor the displays to event specific themes. 

Then, when the next trade show comes, you can easily change your display to fit. There are different size options available to fit any trade show booth setup too. If you choose to rent a video wall display, it’s even easier to modify the size to match how much booth or display space you have at each show. 

Increased Visibility

Using a projector screen often makes it difficult for visitors to see your display, whether they’re faraway, or nearby. Even high definition television screens present difficulties at trade shows. A video wall uses the most up to date display technology. 

The images projected are so clear and crisp, that your display is easily viewed, no matter where onlookers are. Not only that, the lighting technology they use is incredibly bright. It creates an instant ‘stand out’ effect, no matter how many other booths are participating in the trade show. 

Because visibility is such a huge part of attracting an audience, your marketing efforts are much less intensive, while you’re getting much better results. 

Effortless Mobility

Trade shows are known to take a lot of effort when it comes to setting up your booth. Between all the different marketing and visual displays, you have a lot on your hands. You might be thinking, the better the display, the more it requires, right? Fortunately, that isn’t the case with video walls. Yes, they do still need to be set up, but it requires significantly less work than you might imagine. 

Simply preload your desired images before the event, pack it up, put it in your display area, power it on, and you’re ready to go. They’re also significantly less bulky than other booth marketing options you could try to  get the same amount of attention.

Elevation from Competitors

Every business has a major competitor. Every business wants to rise above, and get a bigger draw than their competitors do, especially at trade shows. With a high quality video wall, you give onlookers a direct route to your booth.

Without a video wall, it’s hard for anyone else to garner the attention that your business does. At trade shows, it’s all about drawing a crowd and converting, and that’s where the best visual marketing gets you far ahead of anyone else.  

Video Walls Content Tips to Make Your Trade Show Booth Stand Out

Keep it Brief

If you haven’t used video walls before, you need to remember they’re much different than TV screens. Yes, they are captivating. However, people simply won’t watch a display lasting several minutes, no matter how good it looks. Brevity is the soul of wit, and video walls. Keep any video content long enough to attract attention and make your point, but no longer than necessary. 

Think About Your Message

It’s great to have your brand or message on your visual displays. However, video walls are much larger than your biggest tv screen, and certainly your computer screen. Having a message appear too large when visitors are close to your display makes it unreadable. Too small, and you can’t attract visitors from across the room. Use the size of your video wall to determine your text length and size, not just what you see on your computer.

Pay Attention to Details

Just like text can quickly become obscured, so can images and videos. Yes, video walls provide extreme clarity. Unfortunately, poor resolution matching can undo even the highest clarity in the world. Like with text, don’t base your visual displays on the preview you see on your computer monitor. 

Adjust your preview options if needed. That way you can see exactly how your images will look, on the video wall. There’s nothing worse than putting hard work into a display just to find it’s unusable at the trade show. Pay attention to details, and don’t skimp previewing it. 

Conclusion

When used properly, video walls are one of the most effective, attention grabbing items you can bring to a trade show. Just remember to pay attention to screen resolution. After that, all you have to do is put it up. Then, watch the visitors start flocking to your booth.

Video Walls

All About Video Walls

Video walls are used in universities, businesses, and personal use across the globe. These multi-unit visual displays are capable of putting out a lot of information in a huge way. Whether you are wanting one for advertising purposes or one to show high-resolution videos, there is an ideal setup for you.

All you need to do is know your goals with the video wall and understand what equipment you are going to need to purchase.  

What is a Video Wall?

A video wall is a display panel that can be mounted on the wall. These video walls can be made up of several panels. For those who want a regular television sized screen for their wall, that is possible with using one unit. However, if you combine several panels together, they will work as one cohesive unit. This means that you can have a video playing on your wall that is up to the size of your wall.

There are a few different types of video walls. Some are made with different materials, like LED or LCD.

LCD panels are layers of liquid crystals. These displays are unable to produce their own light and therefore must have backlights behind the glass for illumination.

LED displays are light-emitted diodes that are a semiconductor light source. These screens create light of their own, as opposed to LCD panels. LEDs are ideal for indoor and outdoor use and maintain high-resolution visuals in either. They consume less power and require less maintenance than LCD screens as well.

 How Much Does It Cost?

Video walls are highly customized designs that are tailored to each individual consumer and the area of installation. Because of this large variety, the price will depend on a range of different factors.

Screen type and the display size will obviously greatly impact the cost of the video wall that you want to have installed. The design of the screen, curved or flat, will also factor into those costs. As you get deeper into the requirements that you need, keep in mind that video processing requirements and the complexity of the installation will drive costs as well.

Professional installation is a must for these complex walls and how you want them installed matters. They can be free standing, wall mounted, or even mounted to the ceiling.

Overall, most companies will budget anywhere from $50K to $350K for the purchase and installation of their video wall design. The best bet is to shop around and get quotes while keeping quality of service in mind.

What to Consider Before Installing Video Walls

Before you get too excited about immersing yourself into a video the size of your wall, there are a few things that you should consider before investing in such a system. The biggest considerations, of course, are your goals for the wall. Keep those goals in mind as you go through these considerations. 

Location of the Video Wall

While it would be great if we could just slap a video wall in a room and call it a day, there are some factors that need to be addressed to ensure maximum usability of your video wall. The space that you install the panels in can impact the quality of the display when in use.

Windows and natural light in the room affect the visual display by the way the screens emit light and retaliate that light to the ambient light in the room. Eye strain can occur when the display is so dim that it makes it difficult for the viewer to see. This can be combated with a high-density brightness display since it will not be affected by the surrounding light from the windows. This also works for those who are using their video wall outdoors.

The distance from the video wall to the viewer also makes a difference. For instance, if your video wall is placed high up on the wall, you may want to consider getting a bigger video wall so that the viewers will not have difficulty seeing a small screen.

For video walls that are closer to the viewer, the P3 display setting will help with the pixel pitch of the video display. This works for those who are at a maximum of 3-meters from the screens.

Appearance

Aesthetics are obviously important if you are buying a video wall, so professional or precision installation is ideal. Attractive screens that are centered perfectly on the wall can attract attention even if the initial content does not reel them in – at first.

Type of Footage

Like most televisions, video walls come in all sorts of screen types. If you are going to be playing videos or HD content, then this needs to be factored into your decision making. This will affect which back-end software and accessories you need as well.

If presentations are a major component of what you will be showing, then you need to make sure that the software supports presentation-building.

Operation

If multiple users are granted access to operating the wall, then you will need to get software that supports a multi-user workflow. This is especially true in office environments where, even if there is only one sole user, others should have access just in case.

Advanced Graphics

Displaying ultra-high resolution content requires specifications on the controller and a supporting engine that features 3D accelerated graphics.

Controller

Video walls and their uses can get quite complex. This brings us back to the importance of knowing your goals with the video wall before you start shopping. The controller will need to match your unit and the amount of required inputs and outputs that you need.

Conclusion

Video walls are a cutting-edge technology that allow you to bring attention to your business in a visually aesthetic way. Your message is bound to be memorable when it is displayed on a wall in high-tech LED technology that commands attention. Why wait? Get a consultation to get the details worked out ASAP, so you can have a futuristic visual display of your own.

13440x2160 Video Wall

5 Ways to Make Your Video Walls Work

Introduced to the modern world decades ago, video walls have truly changed the way that electronic information is presented. Video walls are available in various technologies and can be used for everything from business conferences and educational settings to showcasing new products. 

There are a few best practices to consider when using video walls, and a few ways that you can ensure to make the most of your video wall setup.

5 Ways to Make Your Video Walls Work

Consider the importance of interactivity

Interactive video walls attract more attention than their non-interactive counterparts. Interactivity can be added into virtually any video wall in several different ways. You could use a touch display or set up a smartphone app that allows you to enhance the content. 

This enhancement should be based on the type of content displayed on your video wall. You may choose to display a demonstration, a social media feed, static images, or various audio-visual features. An interactive display that showcases the right enhancement is not only going to be visually appealing, but can also bolster the success of the given campaign due to its unique qualities. 

Take note of size and space

Anytime you install something, size is a factor. How much space do you have to work with? How big are the things being installed? Both of these questions should be kept in mind when deciding on and setting up a video wall. If you have a large space, you may want to opt for as few video panels as possible, which will reduce the amount of bezel lines present but also comes at a steep price. 

If you have a small space, just one or two panels may do the job, or you might choose to simply deal with various bezel lines in favor of paying a lower overall cost. 

It could also be beneficial to your space to play around with the position of your video wall. You could try out portrait instead of landscape mode, or even create your own unique angles. 

Make a plan for mounting

Video mounts come in all shapes and sizes. Before setting up your expensive video wall, you’ll need to know exactly how you’re going to mount your display. Without this knowledge beforehand, you could land up in a tub of hot water and headache. 

If you’re using a wall mount system, you’ll want to ensure that there is enough space around the video wall for its hot air to rise. If your video wall is going to be set flush into the wall, you’ll need to make sure there is an active cooling system in place to prevent overheating; this often means having extra space behind the display where fans and other mechanisms can be placed. 

Keep content short and sweet

The most effective video wall content is short and can be viewed (in its entirety) within a matter of a few minutes. People tend to grow bored when something is long and takes a dedication of time to watch. If your content is short, you’re more likely to have those walking by or just stopping in to stop and take a few minutes to watch whatever is on your screen if it interests them.

Be mindful of text size 

Both font and text size are important when it comes to creating a unified, cohesive video wall that captures its maximum potential audience. Text font should be simple; there is no need for fancy textures, shadowing, or highlights. Text size should be in line with the pixel patch used for your video wall. 

Make the Best Out of Your Video Walls

Understanding business goals 

If you’re planning on using a video wall, the simplest way to make sure you’re getting the most out of it is by understanding your business goals. Figure out how the video wall will change your business and decide on a set of concrete goals. 

Get familiar with video wall related terms 

The world of video walls comes with a handful of direct terms. You should work towards understanding these terms before attempting to utilize the video wall. Acquaint yourself with terms like pixel pitch, viewing distance, and screen resolution. 

Don’t be afraid to bring in the professionals 

Video walls are complicated. They can be hard to set up and even harder to maintain. If you’re unsure of your own abilities, don’t hesitate to bring in a professional for a helping hand. 

Conclusion

When done right, video walls are an asset to any business or organization. They look great and serve a function, making them both visually appealing and practical. When utilizing a video wall of your own, keep the above tips in mind to ensure that your wall is as successful as it possibly can be.

HIMSS Global Health Conference

HIMSS Global Health Conference

HIMSS Global Health Conference

The 2020 HIMSS Global Health Conference & Exhibition is coming to Orlando on March 9th-13th. The conference is the leading health information and technology conference, which brings people together for education, innovation, and collaboration. This convention allows people to transform health through information and technology, all at one time, all in one place. Thousands of professionals from countries around the world will be in attendance to learn from education sessions and engage with over 1,300 vendors that will host special programs and endless networking events. Therefore, vendors will need video walls that create large, eye-catching digital signage and backdrops that command the attention of attendees.

How Can Video Walls Make Your Convention Booth Stand Out from the Crowd?

For vendors at the HIMSS Global Health Conference, it’s important to make a significant impact at the convention. Your booth will need to incorporate solutions that help grab the eyes of attendees. Interactive demonstrations, display screens, and engaging presentations can make your presentation one to remember.

If the marketplace feels crowded, a convention can be the ultimate form of competition. With a vast number of booths in the convention hall, visitors can seem overwhelming. However, when there is an opportunity for future business, it’s important to attract as many people as possible.

Video walls create a multimedia centered display that allows you to easily adapt to changing trends without having to worry about physical setup. Furthermore, if you want to add event-specific designs or customize your visuals to fit your attendee’s preferences, video walls allow you to captivate your audience and get them engaged with your information.

Why You Should Choose GSE AudioVisual for Your Video Walls

At GSE AudioVisual, our team of audiovisual specialists understands that integrating the right video walls can make all the difference. For both large and small booth setups, GSE AudioVisual works with vendors to create a unique video display. Our company carries all the leading brands when it comes to audiovisual and LED display technology. Therefore, we are equipped to handle all your audiovisual needs. When you’re trying to create a booth that needs to get noticed, you need a company that knows how to make that happen. If you’re looking to produce a memorable experience to share your information and seeking more information about the services of GSE AudioVisual, contact us at 888-573-6847.

Other Services GSE AudioVisual Offers

GSE AudioVisual has been helping clients turn their visions into reality for years. Our company is dedicated to the success of every vendor we provide services for at their convention. We represent the best in the industry when it comes to audiovisual services. With over 15 years of experience, rest assured that GSE Audio Visual Orlando is here to service your companies next event with peace of mind.

GSE Audio Visual takes pride in servicing over 500 trade shows every year. We are also one of the most extensive audiovisual rental services in the U.S. with industry-leading audiovisual technology such as:

  • LED & LCD Monitors
  • LCD Projector & Screens
  • Audio Equipment
  • Video Walls
  • LED Panels
  • Digital Signs
  • Office Equipment
  • Audience Response Systems
  • GSE Multi-Touch
  • Cue lights
Tips for Preventing AV Failures

6 Tips for Preventing AV Failures

6 Tips for Preventing AV Failures

Every presenter worries about it and every presenter has AV failures in the back of their mind during their presentation. There is nothing worse than setting up your equipment when suddenly, the projector shuts down, or there is a buzzing in the speakers. At that point, you’re scrambling to fix the issue and struggling to find a solution. Whenever you have AV failure problems by the time it gets resolved, your presentation could be running 20 mins late. Regardless of much, you prepare, you can never be ready for everything, especially when your content is your main priority. There are numerous solutions to prevent this from happening, and GSE AV has some tips to help alleviate the stress of any unwanted malfunctions.

Hire an AV Technician

Hire a quality technician form GSE AV to take care of your audiovisual needs when your budget permits it. A technician can set up and test the gear you will be using and train you on how to use your equipment during the presentation. A hired technician from GSE AV can also stay on-site if any problems occur during the presentation.

Perform a Site Survey

Perform a site survey when you need to know venue details but are unable to see the location in-person. A hired audiovisual technician from GSE AV can travel to the site and make sure your gear and layout will be suitable for your space. It’s also essential to test out your internet and power connections in the room you’re presenting in.

Make Presentations Available Ahead of Time

This will make a technician’s job easier when preparing for your event. They can test the presentation on their gear and make sure their equipment meets your expectations.

Book Venue Early

Be sure to book the room the day before your event and have a floor plan ready to go. This will take a lot of pressure off of you and ensure your presentation runs smoothly. If you decide to have a technician set up, they can have all the equipment ready and waiting for you when you arrive at the venue. They can also make any adjustments you would like quickly and effectively.

Have Back-up Equipment Just in Case

Sometimes you can have everything set up, tested, and ready to go and still have a failure. Equipment wears over time, and the more it’s used, the better chance you have for failure. If you have backup gear that includes projectors, microphones, and laptops on hand it will make fixing the failure much easier. Swapping out your equipment instead of troubleshooting may save you time and the hassle of standing in front of a crowd with no content to show.

Hire GSE AV

Why should you hire GSE AV as your audiovisual provider to handle all your logistics? Regardless, if your meeting is big or small, having someone take care of all the details makes it easier for you. We allow you to concentrate on your presentation rather than your preparations. When you hire GSE AV, we can resolve all your issues before they become a serious problem to ensure your event goes off without a hitch.

Sustainable Events

How to Create Sustainable Events

How to Create Sustainable Events

Many of the events in this modern age are trying to become more sustainable. These efforts are being made in very diverse ways, depending on the type of event. You, too, can commit to hosting more sustainable events. This post will give ideas on how you can achieve this for the next event you are responsible for planning.

Use digital registration and signage

The focus of sustainability in events management is reducing wastage. One of the things that most often gets wasted at events is the paper that is used to register people and provide them with relevant information for the event. For the most part, these sheets of paper will either be scattered all over or thrown away once the event is done. This waste can be cut down using digital registration and signage. Audio visual rental services are ideal in these situations by providing scheduling and other relevant information to attendees without the need of paper.

Water stations

Sustainability involves the use of available resources in the most economical and efficient way. At most events, you will likely find bottled water. Once people leave these events, the amount of plastic that usually needs to be taken care of is shameful. However, when planning a sustainable event, you can opt for water stations instead. Inform the attendees ahead of time that they should bring a refillable water bottle to the event. Use audio visual rental equipment to show where the water stations are set up.

Carpool to the event

The best way to ingrain a message into people’s brains is by getting them to act on the idea. If you are looking to both host a sustainable event and get people to understand the concept of sustainability as well, encourage them to carpool. Instead of everybody coming to the same event in multiple cars, carpooling offers a more sustainable means of accessing the event. This simple effort will help to reduce carbon emissions, general fuel costs, and highway congestion.

Focus on renting

A significant hurdle you will face as you plan an event is whether to buy or rent the equipment and items needed. The idea of buying, although it may initially look more appealing, is not a sustainable way of hosting an event. Renting is far more sustainable because it encourages a re-use cycle that allows equipment and supplies to be used several times by different people. This process saves money and contributes to sustainability. One of the most commonly reused types of equipment is audio visual rental equipment.

Final thoughts

The idea of hosting a sustainable event should be appealing to most, if not all, people. Sustainability allows you to be socially responsible to the environment and the ecosystem at large. By following the tips that have been provided above, you can make your next event an environmentally friendly one that will help you spread the message on sustainability to friends and colleagues.

Projector Screen

How to Choose a Projector Screen for Events

How to Choose a Projector Screen for Events?

Projection screens come in all sorts of shapes, and sizes which are used for various purposes at events. This can make it very difficult to know what screens the best option are when planning an event. The last thing you need is a screen that can’t be viewed by all of your attendees or even worst one that is not compatible with space or a projector.

Continue reading

  • 1
  • 2
CALL US AT 1-888-573-6847 TO GET STARTED
GET A QUOTE