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increasing engagement

Tips for Increasing Engagement at Your Virtual Event

Virtual events are becoming increasingly popular as more businesses move towards digitization. Unfortunately, it’s not always easy to engage participants in the same ways as you can during in-person events.

Although you might have to use different methods to engage your participants, virtual events are still extremely beneficial. All you need is some prep time and a quick rundown of how to create an engaging virtual event.

If you’re in the midst of your virtual event planning and want to make sure it will engage your audience, follow the tips below.

Interesting & Engaging Content

It’s true that you’ll have to present content in a much more vibrant, energetic way or you’ll lose your audience’s attention.

When you’re creating the slides for your event, choose eye-catching photos and intriguing bullet points. Don’t fill entire pages with text and don’t assume you can talk about the same information for the full conference. Virtual fatigue is real, so make sure to break up the information and even consider adding breaks so that your audience can take in everything that you’re saying.  

Invite an Exciting Guest Speaker

The best event hosts are those that can captivate an audience even during a virtual event. You may not be able to bring in a celebrity host or a world-renowned speaker, but you should take the time to find an exciting guest speaker.

Guest speakers give your event a different dynamic. If you have one or two speakers for the same event, your audience is much less likely to get bored or distracted halfway through.

When you invite a guest speaker, make sure they have a good handle on the theme and know what they’re going to be talking about. They should be excited about doing the event too. An excited speaker is an exciting speaker.

Gamify Your Event

One of the best ways to increase engagement at your virtual event is with gamification.

When you gamify your event, you allow your audience to participate in a more concrete way. Winning points and prizes can encourage participants to pay more attention or follow through with what you ask them to.

Gamifying your event isn’t difficult. In fact, it’s easy to incorporate into your virtual event as you only need a few minutes. Rather than presenting them with information for an entire hour, make the last ten or fifteen minutes into a game that reviews all the information you’ve talked about.

Use Polling

Both pre-event polling and live polling can increase engagement before and during your event. Pre-event polling informs your participants how valuable attending your event will be for them. Using pre-polling, you can also determine what topics are of interest to your audience and tailor the event to suit them better.

If you use live polling, you’ll have an easy way to encourage participation and therefore, engagement. It’s an easy and simple way to interact with participants during the event without having to adjust your current theme or plan. The questions you ask in a live poll are unlimited and can make great transitions.

Create Social Media Contests

Almost everyone has social media these days, so why not take advantage of that? At the very least, you should create a hashtag that participants can use. You can then use the hashtag as a way to enter a contest or create more engagement.

With social media, your event will spread quicker and your audience will be more engaged from the start. When you incorporate a fun and free contest to go along with your event, more people are bound to participate. 


It can be difficult to engage your audience during a virtual event, but it’s certainly not impossible. With the many tools provided by the internet, you should be able to create a unique and engaging virtual event without much hassle.  Hire GSE AV today to help implement your Virtual Event, to get your message out effectively.

conference planning

Conference Planning Checklist

When you’re planning your conference in Orlando, you want the entire event to appear seamless – from the organizing & planning stage, to the implementation of AV equipment. With so many things to plan and organize, it’s hard to ensure you don’t miss out on any important step. Follow this conference planning checklist to make sure you’ll have everything planned out smoothly.

The Venue

Any event begins with the venue and you have to balance the atmosphere of the location with the needs of your event. In other words, make sure that you have the space necessary to house everyone, that there’s room for large seminars, and that the available rooms will allow you to utilize the equipment you need.

When you’re picking out your venue, there are a few things to confirm before you choose the place. For one, you’ll want to make sure that all of your AV equipment will be allowed. Check out the rooms to see what equipment is provided and what you’ll need to rent.

Ask about the setup time, and check if there are elevators to help you move the equipment when you arrive. You should see if there are places for a projection screen or spots where lights will shine. Check how soundproof everything is, whether there’s already a mixer or a teleprompter, and ask about their internet connection too.

Of course, your rented equipment should help you with some of this, but your venue does matter when it comes to setting everything up—so make sure that you take a minute to ask.

The AV Equipment


Start by thinking about the display screen. Consider the number of computers and laptops that you’ll have plugged in and whether you can switch around easily on the display.

If it’s a smaller conference, an small Video Wall might serve you well. If it’s a larger conference, you may have to go with a larger projector screen.

These days, there are LED video walls that can engage your audience and make the whole experience more interesting and interactive as well.

Speaking of visuals, don’t forget about lighting. It is important to engage as many of your audience’s scenes as possible.  It is important for the entire audience to to be able to see the person speaking, so make sure that your stage is well lit. 


Don’t forget about the projector either. Your projector will be dependent on your event, whether you’re streaming videos or showing a presentation. For presentations, you need a projector that’s brighter, especially if you do not have room lighting controls.


Smaller rooms might be fine with a small audio package, but any larger conference room will need a microphone, speaker, and so on.

Remember: audio isn’t just about playing videos. It’s also about making sure that your attendees can hear what is being said. You don’t want an underpowered speaker system that’s unclear and won’t do a good job of allowing your attendees to hear your content clearly. Alternatively, a speaker system that’s over the top will be too loud, making attendees feel uncomfortable 

When you rent audio equipment, your provider should help you set up and fine-tune the audio system to make sure you get the right amount of sound and clarity for the room size.


A mixer or soundboard will come in handy, especially if you plan on having a large conference and you’ll be operating with many microphones and speakers. A soundboard will let you adjust volume levels so that everyone can hear the person speaking. It’s just like how a good presentation screen with a proper aspect ratio will let everyone see what’s going on. 


If that room happens to be large, consider multiple microphones as well and whether those microphones will be passed around. You may even think about a lavalier that will clip onto your speakers if you want something a little more hands-free.

If there’s just one main speaker who will be standing in the same spot throughout, a wired microphone will be good. If there are multiple microphones that will be passed around among the audience, wireless handheld mics will be the best choice.

When it comes to microphones, don’t forget about the transmitter. You need a transmitter to go with your wireless mic. If you’re using a lavalier, you will need a bodypack transmitter that’s usually mounted onto the speaker’s clothes or pocket.

Let GSEAV Take Care of Your AV Equipment Needs

With so many pieces to put together and so many steps to organize, it’s best to entrust the entire Audio/Visual rental process to us. With years of experience serving all types of events, from seminars to corporate meetings, we know exactly what you need for your Orlando conference. We’re able to provide high-quality AV equipment to ensure your conference runs smoothly so give us a call today to have a chat about your conference planning.

Audio Visual Rental Equipment that will Help Keep your Audience Engaged

Audio Visual Rental Equipment that will Help Keep your Audience Engaged

No matter how much you prepare for your conference or event, poor audio visual work can make all the difference in how your audience perceives you. To ensure you keep your audience engaged and entertained, here are some audio visual rental equipment that you can use.

Audio Equipment 

There is nothing worse than attending a conference or presentation and not being able to hear what is going on. Not only will you not have been able to hear what the presenter was saying but you will also feel like you have wasted your time. 

It’s crucial to ensure that quality sound equipment is top of the priority list. 

Any good, professional audiovisual service provider will know what equipment is best for your specific venue, so be sure to fill your audio experts in on the size of your venue and audience. If possible, it is a good idea to test out the equipment in the venue before the day of the event, but if that is not an option, ensure that you and the audio experts arrive early the day of.  

Another factor to keep in mind is how you will be presenting. Some questions to ask are: are you going to be sitting in a chair during a presentation, will you walk around as you speak, will there be a lot of movement on stage and will you be sharing the stage with other presenters? 

Assuming you are walking around a lot, it is best to have a wireless microphone, and if there are multiple performers it is necessary you have multiple microphones to eliminate sharing. 

Spotlights and LED Lights 

One way to keep your audience engaged is to set the mood of the room and create an atmosphere to suit your performance with lighting. Whether or not you have any control over the venue you present at, simple things like the look of the feeling of the room you perform in can have a big impact on how you are received. 

Although adjustments to the look of the space aren’t always up to you, a simple way to transform the way your event or presentation is perceived is with the lighting. Whether you set the mood with warm or cool lighting, certain colors or spotlights, a simple change in the room’s lighting can do a lot to subconsciously set the scene for your audience. 

Consider what should have attention, if the attention is on you and only on you when you speak try out a spotlight. If the room feels small, placing some LED lights around the outer walls can make the space feel larger. 

While planning your event, be sure to discuss lighting with the venue or the audiovisual service provider to ensure your audience remains engaged and the focus is on you throughout the performance. 

Impactful Visuals

It is said that there are many types of learning, the three main types being auditory, visual and kinesthetic learning. If you are presenting any type of event or speech with only audio, there is a chance you are missing out on a large portion of your audience. 

Although it is likely very difficult to target those who are kinesthetic learners, adding some visual elements to your show can keep those who tend to lean more towards the visual learning side of the spectrum who may have trouble concentrating on audio-only presentations, focused and engaged. 

Consider how you can introduce visual elements into your show, whether it’s through relevant information on a screen, stats that the audience may be hard to remember, photos, graphs, charts or any other form of imagery. Utilize equipment like touch kiosks, LED walls, VR projectors and more.

Once you have an idea of your visual content it is important you discuss with your audio visual company to ensure they have a screen or screens that will be visible to everyone sitting everywhere in the venue. 


Your audio and visual during an event can make all of the difference between an engaged or a bored audience. It is important to consider audio and visuals and discuss your plans with your audiovisual service providers to ensure you have all equipment necessary. Although it may seem frivolous, a small detail like lighting can be crucial to ensure you are well received and your audience remains engaged the whole time. For more ideas, consult AV Rentals in Orlando for help.

Audio Visual Checklist for Conferences and Meetings

Audio Visual Checklist for Conferences and Meetings

Whether you are just going to present in front of an audience, or need to stream your conference over the internet, there are a lot of things going into it. If one thing goes wrong, the flow of the presentation can be affected. To help you ensure everything is ready for your conference, we have compiled a list of things you will need to set up and check off.

Audio Visual Checklist for Conferences and Meetings

The things you need to have set up before your conference starts includes:


Lighting is one of the most important aspects of the conference. You want the lights to illuminate the speakers, while dimming everyone else. This will draw and hold attention to the speakers and keep the audience quiet. Make sure you either have a set spotlight that illuminates the stage, or someone to manage the spotlight to follow those who are moving around on stage.  


No one needs to lose their voice yelling to get to the back of the audience. But not all microphones are going to set up the same way. For hands free headsets, you want to make sure it is situated on the face correctly and tested before the conference starts. 

For standard microphones, you need to make sure that cords are placed in a way that will prevent tripping, and cordless microphones are fully charged. Making sure that the speakers are the correct height and properly attached to the podium or stand.


If you are presenting something using a computer, you want to make sure that the computer is going to run without issues. It is smart to restart the computer the night before to make sure that there are no updates needed before the presentation starts. You should also make sure the programs are updated and no unnecessary tabs are open to slow your computer down.  Turn off automatic updates so Windows updates do not automatically start taking away your necessary bandwidth & computer resources.

Projectors and Remote Controls

To help make sure everything is blown up large enough to be seen by the audience, it is helpful to use a projector. There are many types of projectors, so make sure that the one you are using is compatible with the computer you are using. Make sure you have the remote control for it and that it has full batteries.


A screen will allow the projection to be as clear as possible. Screens are usually determined by the ceiling heights as well as the audience size. If a screen needs to be installed, make sure it is done at least a day before the conference.

Video Cameras

If you want to record, IMag or broadcast the conference, you will need to have the proper cameras for the job. Know where you want your cameras placed, have them charged or connected to a power source, and make sure that if they need a memory card, that they have it.


If you want to stream or broadcast your conference, or use things online in your presentation, you will need to check your bandwidth. Bandwidth is what is going to determine how smoothly your internet experience will be and how choppy it may look. If your bandwidth is poor, you may want to reassess whether you should be incorporating the internet into your presentation.

Speakers and Mixers

Microphones alone may not be enough. You may also need to have speakers and a mixer if you want to better control your audio. It is helpful to have someone in charge of all your audio, including speakers and microphones. They will also be able to make sure your speakers are the right size for the space, as well as loud enough for the audience.


The cords to make sure all of this runs is just as important as the equipment itself. Make sure you have all your cables and any adapters you may need to make everything run. If you need extension cords, video or audio cables; have them with you along with spare cables, as sometimes cables do go bad.


Don’t rely on your memory or chance to set up your conference. By making sure everything on this list is set up and running smoothly, you can avoid complications and any technical issues that can cause interruptions, and setup early. If you need any help setting up your conference, consult our AV Rental Company in Orlando.

virtual meeting and webinars

Virtual Streaming Webinars, Meetings, and Conventions

Virtual events can be finicky. The audio might be too soft or the videos might buffer or you might just notice problems with people being able to listen or participate. As the host of a webinar, meeting or convention, it’s up to you to make sure it’s successful. Read on to make sure that you’ve managed everything proactively and that you’re not dealing with any downtime.

How to Ensure a Successful Event for Virtual Streaming Webinars

Before you start, you’ll want to make sure that you have the technological requirements to keep your event running in the long term. This means having the right power, strong internet, and a place to back up your recordings. Only once you’ve checked your technology can you try to add other aspects to make your event all the more engaging.

Keep an Eye on your Power

First off, keep an eye on your power supply and power redundancy. Power redundancy is all about making sure that everything is plugged in to Uninterruptible Power Supply (UPS) units, which will protect your equipment against any possible power spikes.

Beyond this though, you’ll want to have a dedicated generator that will keep your event ongoing in the case of extreme weather. Test your power and make sure that you can support a virtual event, even if you’re not in an area that might get hit hard by the weather. It’s never a bad idea to be prepared with your power supply.

Your Bandwidth

You don’t want to be in the middle of your meeting when your internet goes out, which is why you’ll want to make sure that you have internet connections prepared in your home, streaming studios, or venues.

Always make sure that you have a backup internet connection in case that your internet does go out, and have a fiber-based option, DSL or Coax, just in case you find that the wireless doesn’t work.

Backups and Recordings

You’ll want to record your webinars for future usage or for members who weren’t able to be at the live event. This means setting up this recording feature on your own technology, or working with a company like GSE AV to ensure that your meeting is right at your fingertips at the end of your event.

These recordings can be stored for up to 60 days or more with some companies, so you’ll have time to gather your information.


You may want to consider working with a company like GSE AV if you want two streaming managers to help your project along. With them there, you’ll never have to struggle with sudden outages or problems—you’ll always have the knowledge right at your fingertips.

Of course, even if you work on your own, do always make sure that you have someone there that can understand the technology. This is the best way to ensure that you don’t experience any issues with outages.

Make Your Event Successful

Beyond all of the technical requirements to ensure a successful event, you’ll want to work to actually make your event engaging.

Nowadays, it’s really simple to do this using social media. Live tweet your event or add stories to share tutorials, videos, special effects, and more. Make your event fun—you don’t only have to stick to a strict corporate feel.

You can do this just by thinking about what message you want to get across, who your audience is, and how you think you’ll get the most amount of people to participate. This includes checking how inclusive your event is, and adding in captions, descriptions, and color contrast to make sure that everyone can participate.


There’s a lot that goes into a virtual event, from your technology set up to the actual event itself. If you want a successful event though, you’ll spend some time checking on your technology as you promote your event, send out tweets, and prepare your information. By the time your event starts, you’ll be ready to make it a good one. For more information on Orlando Convention AV Rental, contact us today!

renting av tech

Why is Renting AV Equipment is the Best Choice Instead of Buying

Perhaps you have a big conference coming up, or you want to amplify your business presentations. Maybe you have an event that would make more of an impact with a large screen projection. No matter the reason, you’re looking into using some professional AV equipment to boost your business. AV equipment can be expensive, so is it really worth buying & shipping it, it rather than just renting it?

Why is Renting AV Equipment is the Best Choice Instead of Buying

If you’re still debating on what you should do, take a look at these reasons why you should consider Orlando AV rental

You Don’t Specialize in AV 

One of the biggest reasons to rent AV equipment, instead of buying it, is that you don’t have to worry about the technical stuff. An AV equipment rental company provides you with technicians to set up the equipment, and help you design your presentation. Far too many people think that running AV equipment is as easy as operating their smart TV, and it’s nowhere near that easy. 

Naturally, some AV equipment is easier to work with, and some is much harder. With that said, do you really want to waste time and energy trying to get it to work? Aside from just working with the digital aspect, there’s also a lot of wiring and figuring out connections. If you’re not an AV specialist, this can be a huge hassle, distracting you from your overall objective. 

Save Money 

Renting AV equipment is far less costly than buying it outright. Chances are, you won’t be using AV equipment often enough to justify the investment in buying it. Renting gives you a more cost effective option to showcase special events.

Aside from saving on the equipment price, you also don’t have to worry about paying for repairs if something happens to the gear over time, nor will you have to worry about storing it. It’s the AV rental company that foots the bill for regular repairs and maintenance. As an added bonus, most AV companies don’t expect you to transport the equipment, which would be an added cost on its own.

Not only that, if you have to transport your own AV equipment, there’s a constant risk of damage. If it’s not packaged entirely securely, you can lose a huge investment because of a pothole or a bump in the road. AV rental companies take the monetary loss out of your equation. They know how to get equipment to your venue without risking damage or theft. 

Get Up-to-Date Equipment

These days, technology makes even the newest devices practically obsolete in no time at all. If you purchase your own AV setup, you’ll have to replace it with a newer model sooner than you imagine. 

Renting AV equipment means that you can still get top of the line projection and display gear, without investing in new technology. If you buy your own, it can be hard to justify another costly purchase to get a better setup, especially if your old one still works. 

How many times have you purchased a new smartphone or computer, only to have the latest version come out months later? AV equipment is like any other technology, and it’s evolving just as quickly. It’s the AV rental company’s job to have the newest and best equipment, so let them invest in it, while you rent it out when needed. 

Frequency of Use

Another big thing to consider when you look at renting vs buying AV equipment is how often you’ll need it. Unless you use it on a regular basis, buying it is more expensive than is justified. 

If you’re still debating, look at the price of buying an entire setup, versus renting it a few times a year. 


Renting AV equipment is undoubtedly a safer and more inexpensive choice for most companies. You end up saving time, money, and a lot of hassle. Not only that, you get the best equipment, with the technical support you need to make it work for you. Consider all the hassle that maintaining, transporting, storing and operating your own AV equipment would require. When you add that to the equation, the answer is simple: renting is far better. 

av technology for event

AV Technology That Will Transform Your Event Venue

While people usually go to events for the content, the actual audio-visual technology presentation can make a big difference between a successful event and a forgettable one. Here are some examples of how AV technology will transform your event venue, and get people talking about it for years to come.

LED Walls

LED (light-emitting diode) technology has come a long way. Engineers have gone beyond the historical application of LEDs from simple lighting to visual displays. Due to their relatively low cost and ease to manufacture, LED displays can be integrated in almost any surface. Here are some examples of LED surfaces that can be used in an event. 


Imagine entering an event venue and being greeted with an entire wall that bursts to life with beautiful imagery and visuals – this is the excitement an LED wall can bring to an event venue. 

You’ve probably seen organized events where the entire backdrop of the main stage is one giant LED wall. LED walls are so beneficial because they can easily transform a venue – it only takes a click of a button to change an entire wall. 


LED arches have also been used more and more for events. While entire LED walls await attendees inside, LED arches are often situated at the main entrance. GSE AV stocks BeMatrix and Aluvision LED tiles which are used to implement these arches.  Arches are essential pieces for the event because they are one of the first things that greet participants into the events. 


Although rare, having LED displays on the ceiling will surely be something to talk about for years to come. Having an LED ceiling will give organizers a plethora of options and ways to impress their participants. Having people look up at LED ceilings will give them that sense of wonder and excitement that will truly make an impression. GSE AV stocks BeMatrix and Aluvision LED tiles which are used to implement these ceilings.

Touch Kiosks

Companies often use touch kiosks to engage their event attendees while increasing brand awareness. It’s a simple and effective way to interact with guests, offer interactive visuals or even serve a practical purpose like allowing guests to fill in a contact form to leave their details.


Compared to VR and LED surfaces, projectors may seem old school. However, they’re still around for a reason. Projectors still remain as one of the easiest ways to display visuals on a flat surface. Event organizers really just have to choose between two types of projectors: a rear projector or a front projector, and budget would depend on choice between Laser or DLP projection technology.

Front vs Rear Projector

Front projectors are the types that people are more familiar with – they are the projectors people put in front of a wall or a screen. These are generally easy to set up and manage.

Rear projection are projectors situated behind the screen. This means that the venue has to have a dedicated physical space for a rear projection to even be an option. Rear projection is essential as people on stage don’t have to worry about their shadows being cast behind them with a rear projector. 


These are just a few of the several technological integrations organizers can utilize to help improve the impact and success of their events. These days, event organizers have plenty to choose from and the different combinations of these pieces of technology will benefit the event altogether. For more information about AV rental in Orlando, contact us today!

Tips for Getting the Most Out of a Virtual Conference

Tips for Getting the Most Out of a Virtual Conference

With the rise of digitization, so much has changed around us. Even things like a virtual trade show is on the rise now and how we work hasn’t been exempted. Work meetings are being held online through messages, calls and video calls via platforms like Slack and Zoom. Going virtual has been the solution to most who are working from home. If you’re new to virtual conferences or feel rather unfamiliar with them, there are some tips to get the most out of your experience.

Way to Get the Most Out of a Virtual Conference

Things to do before the meeting

Organize your schedule

Plan ahead and determine what you need to get the most out of the meeting. Review and select topics and questions you might need to ask in advance.

Confirm contact details

Check whether the contact details provided are correct. Ensure that your full name and contact info like your phone number or email that you used for your registration are correct. This will enable the other participants to get in touch with you.

Find out if you’ll need to take notes

Get in contact with the presenters in advance and find out if the sessions will be recorded or if they’ll be sending notes. Just to be safe, you should prepare your notebook so that you can note down the important points.

Prioritize your time

You need to make the best use out of the meeting and therefore, you need to set up early. Set up a calendar and reminders to ensure that you don’t miss the sessions or any important topic.

Minimize distractions

Allocate some quiet space so you can focus on the virtual conference. The best would be a place that is quiet where nobody would cause you any disturbance. This will prevent you from being interrupted by noise or people.

Make sure your computer is ready

Check your computer to ensure that it’s working perfectly and you have all the applications you need. Check all the applications for recent updates. Also, learn more about the tools and familiarize yourself with them. Test your audio and video to ensure that they are working and have a strong wifi connection. The best would be to use a laptop and not a smartphone.

Dress well

While you can attend the entire meeting in any kind of clothes since it’s done virtually, it’s still important to look professional. It might be less formal compared to how you would dress when attending an in-person conference, but you still need to dress appropriately. Remember that you still need to make a good impression even on camera.

Things to do during the meeting

Avoid distractions

Remember to switch off your phone and even put a “Do Not Disturb” sign on your door, especially if you’ll be attending the meeting from home.

Be present

You might not be in the same room with the speaker, but try to be present and pay attention. Don’t multitask by doing other activities during the meeting. Allocate the time for the conference to get the most out of the session.

Be an active participant

Actively participate by discussing and sharing ideas with other participants. Ask questions during the meeting and utilize the tools such as live chats to connect. You can schedule a session to debrief your team after the time of the meeting and share what you learned. The discussion will be beneficial both for you as well as everyone else.

Things to do after the meeting

Watch or listen to replays

Most virtual conference sessions are recorded and available for later viewing. If there are any replays or notes given after the meeting, watch and listen to them. They may help you catch up and learn more about something you may have missed.


These are some of the major tips to get the most out of attending a virtual conference. Put these tips into good use as you get ready to connect and enjoy the entire experience from the virtual live sessions.

Best Practices for Virtual Meetings

Best Practices for Virtual Meetings

As technology grows and the need for improved communications increases, many processes such as business meetings are becoming virtual. With it all narrowing down to a camera in front of you, it becomes increasingly obvious you need a better and more professional system for your virtual meetings.

In this guide, we’ve compiled a few tips for improving your virtual meetings. We cover everything from appearance to conducting an emergency meeting to ensure you can conquer it all.

Dress the Part

It’s probably time you put more thought into what you wear on screen. You may not be physically at work, but you are still working with colleagues and employees through a screen.

If you’re at a loss as to what clothing might help you look less washed out, try bright or solid colors that don’t match your wall. It will help you stand out against your background and a bright light won’t make you look too dull.

Small patterns are distracting, so steer away from those no matter how much you like that polka dot shirt. Think business casual and make sure there aren’t any wrinkles visible.

Believe it or not, dressing also includes doing your hair. If you show up with messy bed hair, no suit you wear to your virtual meeting will make you look professional. Be sure to comb your hair or tie it back as you would if you were in the office. This will not only help you look more put together and professional on screen, it will help you feel better.

Get Rid of Background Noise

The first and easiest step to making your home office look more professional is to make sure your bed isn’t in view of the camera. No matter how beautifully made your bed is, it will always make the background distracting or appear unprofessional.

Another way to get rid of background noise is to remove any visible clutter. Loose cords and stray papers can make your workstation look unorganized and chaotic. Make sure nothing that wouldn’t be in your work office is in view. Whether you’re joining the virtual meeting from the kitchen or the downstairs playroom, make sure there’s nothing that could be distracting.

If you really want to spice up your virtual office and make it look more professional, add some art in the background. If you have flowers or a painting you can move, use them to decorate your space. Just make sure not to fill every visible space with something as it will make your workstation look messy again.

Lighting is Everything

Think about what lighting is around when you’re conducting a video meeting. Is it a harsh, white light that might make you look washed out? Or is it a warm light that hardly lights the room well? While you can’t really make drastic changes to lights overhead, you can adjust your location to better fit your lighting needs.

Natural lighting is the best for video calls. If you can find a room that is well-lit by the sun without having to be right by a window, that’s your best option. Make sure the light source isn’t directly behind your head as that can create a shadow on your face, causing your face to appear too dark on screen. The best way to avoid this is by making sure the light is either directly opposite you or coming at the side of your face.

In addition to using natural light, it might be worth it to purchase and LED circle light. Often called “selfie rings”, these lights are used by YouTubers and other video creators to make sure they are well lit while on camera. They are cheaper than a professional lighting kit and work just as well.

By investing a little into your lighting arrangement, you can greatly improve your professional appearance during video conferences.

Use a Quality Laptop, Not Your Phone

Phone cameras these days are pretty impressive, but a shaking screen is not. Using your phone can cause your video screen to shake and make other meeting participants dizzy. Unless you have a high quality setup to guarantee your phone won’t shake, stick with your laptop’s camera. It will remain steady and won’t shake as you conduct or watch a virtual meeting.

Even if your phone camera has never failed you before, don’t risk it. Your laptop has a camera for a reason and your professional self will feel much better without a shaky camera.

Audio is Vital

If your colleagues can’t hear you clearly, it’s difficult to conduct a meeting. It’s vital that your sound works and that there’s not a lag between the time you say something and when it goes through the meeting. Hollow and echoing audio can be a nightmare to deal with, but it’s fairly easy to fix.

First, make sure the room you’re in is carpeted and that the walls aren’t bare. This will help pad the noise and prevent it from bouncing around and making your voice sound hollow. If the only rooms in your house are hardwood or uncarpeted, grab some pillows and blankets. You can use these to fix the room up so your voice doesn’t echo as much. Just lie several pillows around the room and use the blankets as well.

Moving some decorations into the room can also help absorb the sound and provide better sound quality.

Consider a Good Microphone

Your laptop already has a microphone built into it. It probably has decent quality. But if you find yourself having to attend virtual meetings regularly, it might be worthwhile to invest in a proper, quality external microphone. There is no doubt that external mics have way better sound quality. This will enhance your virtual meeting and present you in a more professional light.


As straightforward as virtual meetings may seem, it takes some work to keep them professional. By dressing the part and working in a designated office space, you can feel more like you’re at work than at home. Treat virtual meetings like in-person meetings in every way you can and you’ll find it’s a lot easier to be professional and confident through them.

Now that you have the best practices down, all it takes is finding the best virtual meeting provider available. We can help you make the perfect setup, and bring your entire meeting to life.

How LED Solutions Get You Noticed

Dazzle your intended audience with a creatively designed custom LED solution kit, including panels and light strips. The right lighting can attract attention while making graphics and visual aids appear sharper and making them pop.

In a trade show, you are in competition with others who are all seeking the attention of the same types of users. This means you really need to pack a punch to command attention and direct it to you. An easy way to do that is by installing LED solutions. 

How LED Solutions Get You Noticed

LED solutions are eye catching, head turning technology that draw attention. Both aesthetics and infrastructure are attractive in trade show environments and elsewhere.

To understand why LED solutions are so noteworthy, let’s look deeper into what they bring to the table.

First Things First – Why LED?

LED wall structures are preferred over LCD, fluorescent, and incandescent displays for many technical reasons that all boil down to the fact that LED simply looks better and lasts longer. These LED panels are thin and lightweight and will not damage walls or structures due to weight.

LEDs can offer a variety of ads that you can expand even further with proper software. For example, LEDs can show dynamic animations and moving messages. Color gradients, flashing, and fading features are crystal clear and bright. Additional software and hardware can increase the range of what you are capable of producing and showing.

Customizable Panels

Make LED panels fit your needs and aesthetics by purchasing multiple tiles and placing them however you want. This customizability allows you to bring to life the creation you want without being stifled by a single flat, boring flat screen.

Light boxes add drama and dimension to your display and are easy to create by placing one of the LED tiles inside an enclosure. Frames and skins can be custom created and are easy to install. These frames can be incorporated however you see fit, either as part of a booth design or by themselves.

Impact and wow factor go up as you get more creative with your tiles and incorporate the tile design and what you are showing on the screens for maximum cohesiveness and attractiveness.

Curved Panels

One of the neatest aspects of these LED panels is that not all of them are the plain flat design that we are so accustomed to seeing. Convex and concave tiles are available and you can use them to really amp up the wow factor. Use these as a centerpiece for your display, especially concave tiles that boost immersion by curving outward towards the viewer.

Dazzle from Above

In line with creating a cohesive theme and overall appearance that includes what you are showing on screen, you can also place these tiles up high. Suspending these from the ceiling or mounting them to a wall increase your visual range and can attract people from a further distance. Eye catching and flashy animations help catch and keep visitor attention. This is an easy way for you to lead visitors directly to you.

Size and Shape Variety

Be creative with the placement of these tiles. Feel free to draw up ideas and do not be afraid to try something new and innovative. While a large multi-paneled display will catch attention, a unique setup can be even more impressive.

One panel can show video footage while a larger setup can show presentation screens that point out important information. Depending on what your business is, these panels can be used to guide customers to sales, showcase knowledge, or even replay advertisements.

LED Strips

Flashy designs are almost guaranteed to bring attention to you, but you can accent those wall panels with LED light stripes. These can line the floors, walls, and even curve around corners and displays for maximum appeal. 

Tips for LED Solutions 

Whether you are doing a trade show or just using these around your place of business, there are some tips that will help you create the most attractive design.

Money Savings

Since LEDs are so durable and long lasting, they honestly do save money in the long term even though the initial investment might be costlier. These lights are energy efficient and can last 25 times longer than other lighting types, like incandescent lighting.

LED Stem Lights

LED strips and stem lights add extra dazzle and flair to your wall while really bringing your posters and other ads to light – pun intended.

LED stem lights are known as wall washers since they will wash a wall in a bath of clear, bright lighting. They do not generate heat and won’t damage paint or graphics that they are illuminating.

Create an Experience

You want to do more than dazzle and awe with a pretty showcase of lighting and flashy screens. You want to create an immersive user experience so they will walk away remembering you. Do not get carried away with color-changing lights. Instead be subtle about color with slow fades and placement where you want focus to be drawn.


Powerful showcases are memorable and all about the experience that you offer your users. A brilliant display of lights and LED panels can inform, impress, and ensure that your business is something users walk away remembering.

You want to create an experience that makes them feel like they are worth dazzling, and these grand displays of flashy information are the best way to make that happen.

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