ClickCease
Skip to main content

Nationwide Service
888-573-6847

Category: Services

10 Key Reasons Why Quality Sound Systems Matter

In today’s event landscape—whether it’s a corporate summit, a dreamy wedding, a sold-out concert, or a global hybrid conference—one element consistently makes or breaks the experience: sound.

While lighting and visuals often take center stage, sound is the unsung hero that holds everything together. When the audio is crisp, balanced, and immersive, attendees remain focused, engaged, and emotionally connected. But when it falters, the entire experience can unravel in seconds.

As audiences become increasingly discerning, expectations for professional-grade sound equipment for events are higher than ever. Here’s a deep dive into why high-quality sound systems are no longer optional—they’re essential.

1.Clear Audio Prevents Miscommunication During Events

Imagine you’re at a conference, and the keynote speaker’s voice is muffled or drowned out by ambient noise. You strain to catch every word, but miss key points. That’s miscommunication in real-time, and it happens all too often when sound systems aren’t up to par.

Clarity in audio isn’t just about volume; it’s about intelligibility. This refers to how well a listener can understand speech. Poorly configured systems, cheap microphones, and improper speaker placement distort frequencies, making it harder for your brain to decode the message.

High-quality systems prioritize speech intelligibility using proper equalization and signal processing, ensuring the audience hears every word exactly as it was intended.

2.High-Quality Sound Reduces Listener Fatigue

Have you ever left an event feeling mentally exhausted without knowing why? Listener fatigue could be the culprit. When an audio system lacks clarity or produces uneven frequency ranges, your brain has to work overtime to fill in the gaps. That’s cognitive strain—and it’s draining.

Good sound systems deliver balanced frequencies, reducing the need for mental compensation. Instead of concentrating on deciphering words, your audience can focus on the content itself. This is particularly vital for long-format events like seminars, workshops, or full-day conferences.

A properly tuned system keeps your audience alert, comfortable, and connected for the duration. You can enhance your attendees’ experience by combining sound with adequate lighting. Here’s a guide on hiring lighting equipment to elevate your next event.

3.Better Sound Increases Audience Engagement and Information Retention

When people hear better, they remember better. That’s not just a theory; it’s backed by cognitive science. High-fidelity audio keeps your audience mentally engaged because the brain doesn’t need to fight to stay focused.

Good sound also amplifies emotional resonance. Whether it’s the subtle inflection in a speaker’s voice or the swell of music in a dramatic moment, quality audio can heighten emotions and anchor memories. The result is that attendees not only enjoy the event more but also retain your message long after they’ve left.

GSE AV delivers high-fidelity audio solutions that not only keep audiences fully engaged in the moment but also enhance emotional impact and message retention long after the event ends.

4.Professional Audio Supports Multilingual and Multi-Speaker Setups

Today’s events are more diverse and complex than ever. It’s common to have multiple speakers, interpreters, and panel discussions happening simultaneously. High-end sound systems are designed to accommodate these scenarios with precision.

They provide channel separation for interpretation services, allowing real-time translation without bleed or interference. Wireless microphone systems can be carefully coordinated to avoid frequency clashes, and digital mixing consoles ensure smooth transitions between speakers. The result is a seamless experience, regardless of the number of languages or voices involved.

5.Reliable Equipment Prevents Feedback and Technical Glitches

There’s nothing more jarring than the sudden screech of microphone feedback during a speech. It not only disrupts the flow but instantly reduces confidence in the professionalism of the event. The truth is that most audio issues, such as feedback, dropouts, or distortion, stem from subpar equipment or poor setup.

Professional-grade systems utilize digital signal processors (DSPs) and automatic mixers to balance levels and eliminate feedback loops automatically. Thoughtful microphone placement, strategic speaker alignment, and frequency management further reduce risks. When everything works as it should, the audience notices—because nothing interrupts their experience.

At GSE AV, we utilize professional-grade equipment featuring advanced digital signal processors and automatic mixers to maintain balanced levels and minimize feedback, ensuring your audience experiences your event without a single audio distraction.

6.Quality Sound Enhances the Professional Image of Events

Perception is everything. The quality of your sound system speaks volumes about your brand, organization, and event planning standards. Even if your visuals are stunning and your content is top-notch, poor sound quality can make the entire production feel amateurish.

One of the key benefits of investing in professional sound systems is that it reinforces credibility. It demonstrates attention to detail and respect for your audience. From the moment attendees walk into your venue and hear the crisp background music or opening announcements, they know they’re in good hands.

7.Strong Audio Systems Enable Smooth Hybrid and Virtual Events

As hybrid and virtual events become the norm, audio has taken center stage. Here’s the reality: in a virtual setting, people can forgive less-than-perfect video, but poor audio will have them closing the tab in seconds.

Issues such as AV sync problems, latency, echo, and microphone distortion plague low-budget setups. Professional audio systems provide clean routing, multiple audio outputs, and zero-latency solutions, ensuring clarity across both in-person and remote platforms. When people can hear clearly, they stay longer, engage more, and trust your content.

8.Sound Systems Can Adapt to Any Venue or Acoustic Environment

No two venues are alike. A cathedral-like hall with echoing ceilings poses very different challenges from a carpeted hotel ballroom or an outdoor amphitheater. That’s where adaptive audio technology shines.

With tools like delay towers, line arrays, and zone-specific tuning, quality sound systems are built to adapt. They distribute audio evenly across the space so that every attendee, from front row to back, hears the same high-quality sound. Modern systems can even compensate in real-time for changes in ambient noise or crowd density.

GSE AV tailors its sound systems to each venue’s unique acoustics, utilizing advanced tools such as delay towers, line arrays, and precision tuning to deliver consistently clear and balanced audio, regardless of the space or setting.

9.Professional Audio Supports Accessibility for All Attendees

Inclusivity isn’t just a value; it’s a responsibility. Quality audio systems help make events accessible to everyone, including attendees with hearing challenges. Many systems now include assistive listening technologies that transmit directly to hearing aids or personal devices.

Additionally, real-time captioning and audio descriptions are becoming standard features at professional events. Not only does this comply with legal standards, such as the ADA, but it also creates a welcoming environment for all. Everyone deserves to hear and understand what’s being shared.

Good Sound Systems Improve the Experience for Performers and Presenters

Finally, don’t forget the people on stage, whether it’s a keynote speaker, a panelist, or a band, the performers’ experience matters. In-ear monitors, clear monitor mixes, and feedback suppression allow presenters to focus fully on their message or performance.

Confidence blooms when presenters can hear themselves clearly and trust the system to carry their voice. This, in turn, improves delivery, energy, and connection with the audience. When performers feel supported, the audience feels it too.

Partner with GSE AV for Flawless Sound That Delivers

Ready to elevate your next event with audio that captivates and connects? At GSE AV, we combine cutting-edge technology with expert engineering to ensure your message is heard clearly—every time. Contact us and let’s create an unforgettable experience together.

Top 10 Questions to Ask Before Renting A/V Equipment

Planning an event, whether its a conference, exhibit booth, or an outdoor reception, demands attention to detail—especially regarding AV equipment rentals. High-quality audiovisual gear can elevate your event, while poor choices can cause technical issues and underwhelm your target audience. That’s why it’s critical to approach AV rentals with a thoughtful checklist and a clear understanding of what to ask.

This guide will walk you through ten essential questions to ensure you’re renting the right equipment, from the right provider, with the proper support, making your event both professional and unforgettable.

1.What Type of A/V Equipment Do I Need?

First things first—identify what gear your event requires. A/V equipment covers audio equipment components like microphones and PA systems, video elements such as projectors and LED walls, lighting for ambience or drama, and a range of accessories, including cables and stands.

The type of event—corporate seminar, exhibit booth, concert, or film shoot—will influence your needs. Some rental company offerings include pre-made packages that may not match your specific AV requirements. You may benefit more from a custom setup tailored to your venue size, event goals, and the kind of experience you’re delivering.

2.Is the Equipment Professional-Grade and Up-to-Date?

Equipment quality matters. Always check whether the AV gear is professional-grade and up-to-date with current AV technology standards. Consumer-grade equipment might save money, but it often lacks the durability, output quality, and reliability that professional setups provide. Ask for specific models and the year of manufacture or last update.

Reputable AV companies keep their gear modern and well-maintained, ensuring fewer equipment failures. Outdated electronic device options not only underperform but may also lack compatibility with today’s systems. Don’t hesitate to dig into the specs—your target audience will notice the difference in performance and clarity.

3.Are On-Site Technicians or Support Included?

You don’t want to be alone when something goes wrong during a live event. That’s why you need to know whether AV technicians or real-time support are part of the rental. A dry hire means you only use rented equipment without technical assistance, while a full-service rental includes setup, monitoring, and breakdown help.

On-site technicians ensure everything works as expected, handling glitches and adjustments on the fly. While it may add to the cost, the peace of mind and smooth experience it provides can be invaluable, especially if you’re not an AV pro.

At GSE Audio Visual, we provide experienced on-site AV technicians to ensure everything runs flawlessly. This allows you to focus on your event while we handle the technical side with confidence and care.

4.What Is the Backup and Redundancy Policy?

Technology is fallible. That’s why you must ask what backup plan or redundancy measures are in place. Do they provide extra microphones, a spare projector bulb, or a secondary audio feed? Reputable AV companies prepare for worst-case scenarios by building in fail-safes.

If something malfunctions, having standby gear or backup systems can keep your entire event on track without interruptions. Ask how quickly they can swap out faulty equipment and whether extra items are delivered on-site or kept nearby. Knowing this upfront can save you from mid-event panic. Read this complete guide to audiovisual equipment renting to help you decide.

5.What Are the Delivery, Setup, and Breakdown Terms?

Logistics are often where events stumble. Clarify who is responsible for transporting, installing, and breaking down the equipment. Some AV company providers handle everything from delivery to teardown, while others may expect you to do the heavy lifting—literally. Ask when the gear will arrive, how long the setup takes, and what access is needed.

Also, be aware of additional service charges for weekend service, late-night pickups, or last-minute changes. Don’t assume anything is included—spell it all out and get it in writing. Good logistics planning avoids surprises and keeps your event running smoothly.

6.What Are the Total Costs, Including Hidden Fees?

Sticker shock is real when you discover the actual cost of your equipment rental. Always ask for a full breakdown. Beyond base rental fees, watch for added expenses like delivery, technician time, insurance, damage waivers, and late return penalties.

Some companies may also charge overtime if your event runs long. Get an itemized quote to compare total costs across vendors—not just headline rates. This way, you avoid unnecessary expenses and can accurately budget. Transparency is key to preventing last-minute financial stress.

At GSE Audio Visual, we offer transparent, upfront pricing with no hidden fees—just honest quotes that help you budget confidently and avoid any last-minute surprises.

7.Is the Equipment Tested and Pre-Configured Before Delivery?

A reliable rental company doesn’t just hand over gear—its team tests and configures it first. Ask if the audiovisual equipment is function-tested, calibrated, and ready to plug-and-play before delivery. This means checking for faulty cables, verifying signal paths, and adjusting audio equipment levels or screen resolution in advance.

Pre-configured gear reduces setup time and minimizes surprises. If you don’t receive the gear pre-tested, you may end up spending precious hours troubleshooting rather than preparing for your successful event.

8.What Connectivity and Compatibility Should I Be Aware Of?

Nothing derails an event faster than incompatible connections. Your laptop might have USB-C, but the projector takes HDMI. Or your mixer uses XLR inputs, while your mic uses a quarter-inch jack. These mismatches can delay events and require emergency adapter runs. One of the key questions to ask your AV rental provider is what input and output connections the equipment uses, and confirm compatibility with your existing devices.

Request the right cables and adapters as part of the rental. If you’re using new technology or software-based systems like live streaming, verify that everything integrates correctly. Don’t leave compatibility to chance—double-check every connection.

9.What Is the Cancellation or Rescheduling Policy?

Event planners know that schedules shift. But how flexible is your rental agreement? Before booking, understand the cancellation policies, including how far in advance you must notify them to avoid penalties. Are deposits refundable? Is there a restocking fee? Can you reschedule without losing your payment?

These terms vary significantly between vendors. Some are strict, some lenient—but all should be crystal clear. Avoid headaches by asking for a copy of the agreement upfront and reviewing the fine print. It’s better to know your options now than face surprise charges later.

10.Are There References, Certifications, or Insurance Provided?

Finally, make sure you’re working with a reputable AV company. Ask for client references or testimonials, especially from event planners who’ve managed client events or conferences. Check if they hold industry certifications and verify that they carry the right amount of liability insurance. These elements show that the business takes professionalism seriously and can back up its promises.

Consider it a red flag if a provider hesitates to share this information. Trustworthy AV companies are transparent and happy to showcase their track record, because they know it sets them apart in a crowded market.

Plan Your Event Confidently with GSE AV

Choose GSE Audio Visual for your AV needs to make your next event planning seamless and unforgettable. Our expert AV team, professional-grade equipment, and reliable technical expertise ensure you get the support you need and seamless communication every step of the way. Contact us today to get a custom quote tailored to your event and make your best event a reality for this and future events.

Integrating Interactive Elements into Your Video Wall

Integrating Interactive Elements into Your Video Wall

Trade shows are busy and bustling, with competitors vying for the attention of attendees. Without the help of powerful tools like interactive video walls, it can be challenging to captivate and attract trade show visitors. Thanks to interactive video walls, you can create an engaging, dynamic, and personalized experience for your visitors, enhance your business branding, and display interactive messages. Let’s look at some ways you can integrate interactive elements into your video walls.

Ideas for Interactive Walls

Interactive Games and Challenges

Incorporate fun, exciting challenges, quizzes, and games into your video walls. For example, you could feature a trivial game on the video wall where participants have to answer questions using touch screens. It’s a good idea to include some branded memory games or puzzles that are relevant to your specific brand or products and services.

Touch Screen Navigation

Let your visitors use your touch-screen video walls to navigate. Your screens can host maps or directories, which can be extremely helpful in assisting trade show visitors in finding their way around the event.

Personalized Content Displays

If you’re in the fashion industry, consider using your video walls to feature interactive fashion mirrors that suggest outfits based on user preferences. Personalized product recommendations based on user profiles are also some good examples of displays that you can include. Another example is including customized travel itineraries or destination suggestions if you’re in the tourism industry.

News or Other Information

Display a live ticker that features news or information that you have curated according to your industry. You can also integrate RSS feeds from various relevant sources, so you’ll have a constant stream of news being displayed.

Social Media Content

Turn your video walls into interactive social media walls that display user posts or photos at the trade show. Let your attendees share their experiences and photos, creating a live stream of visual content. You can also feature a live social media feed of trending topics at the event.

Future Trends and Innovations

Augmented Reality (AR) Integration

In the near future, AR technology is poised to play an even bigger role in interactive video walls. AR technology can create immersive experiences by fusing physical and virtual realms, taking user engagement and memorable interactions yet another step higher.

Artificial Intelligence (AI)

With the help of AI algorithms, interactive video walls can create and display even more personalized and adaptive content. AI-powered video walls will be able to analyze user behavior and interactions, all in real-time. This will bring personalization even further and allow for greater possibilities with dynamic content adaption and targeted messaging.

Don’t Settle for Ordinary Displays When You Can Create Extraordinary Experiences

You don’t have to resort to ordinary displays for your trade show booth; that doesn’t really do anything to engage your visitors. Instead, use video walls and integrate interactive elements to create truly immersive and engaging experiences to attract visitors. If you want to learn how to embrace the power of interactive video walls for your trade shows, don’t hesitate to call us today.

Maximizing Your Trade Show Impact with Cutting-Edge Video Wall Displays

Maximizing Your Trade Show Impact with Cutting-Edge Video Wall Displays

Trade shows are significant avenues for businesses to showcase their products and services while trying to attract new clients. Inevitably, a combination of marketing strategies and audience engagement is integral to these trade shows. Today, with the help of large format cutting-edge video wall displays, businesses can easily create a stunning canvas for visual storytelling and create memorable experiences that will resonate with trade show attendees.

How To Use Video Wall Displays To Maximize Your Trade Show Impact

Create Stunning Visuals

With video wall displays, you can captivate the interest of attendees with an unparalleled level of visual impact, thanks to their advanced brightness and clarity. Compared to traditional displays, video walls today feature high-resolution screens that have no problems delivering vibrant colors and crisp images, helping your booth become a focal point in the busy trade show environment. With your compelling visual content, you can draw crowds from across the exhibit hall, enticing them to venture closer to have a look at your vivid and dynamic media content.

Enhance Brand Recognition

Video wall displays aren’t just about displaying your products and services. They are, in fact, potent tools to help enhance brand recognition through creative and spectacular visuals that draw attention to your branding. When utilized with a well-crafted strategy, your brand’s message and logo should become more powerfully imprinted in the minds of trade show attendees.

Display Dynamic Content

Cutting-edge video wall technology today allows you to showcase dynamic content, so you’re no longer limited to static posters or printed materials. Instead, LED video walls will enable you to display real-time updates and make changes to your visuals and messages as you please. This remarkable flexibility allows you to adapt to the trade show, ensuring that your displayed content stays relevant and engaging throughout the event.

Additionally, the ability to update content in real-time allows you to respond to your audience’s changing needs and interests. Whether you want to highlight a specific product feature, announce a special promotion on the day of the trade show, or share user-generated social media content, video walls provide the flexibility to pivot your messaging on the fly. This adaptability will help keep your booth buzzing with excitement and also demonstrates your brand’s commitment to delivering a tailored and engaging experience for each and every attendee.

Enhance Your Booth’s Layout

It’s essential to carefully consider the positioning and arrangement of your video wall displays. This is because you can use them strategically to create an immersive environment to captivate your booth visitors and guide them through your exhibit. Keep in mind that a well-designed layout will not only draw attention to your video walls but also ensure that they integrate and blend in well with your overall booth design, contributing to a cohesive experience.

Some businesses tend to position their video walls in high-traffic areas or near their booth entrances to create a strong first impression and draw attendees in. Also, remember to leave ample space all around your video walls for comfortable viewing and interaction so your visitors will be able to engage with your exhibits in a welcoming environment.

Stand Out From Your Competitors

Trade shows are busy environments full of businesses vying for the attention of attendees. With the help of video wall displays, you’ll be able to gain that competitive edge over other exhibitors.

While other businesses are still relying on traditional banners or printed brochures, your embracing of innovative video wall technology will help differentiate your business from your competitors. Video walls can demonstrate your commitment to staying at the forefront of technological advancements, and attendees will be naturally drawn to exhibits that showcase the latest and most impressive technologies. When you leverage the power of video walls, you’re effectively creating a buzz around your booth and generating curiosity.

Elevate Your Business With Cutting-Edge Video Wall Displays

When it comes to the fiercely competitive nature of trade shows, it’s crucial to step up your game and set your business apart from the sea of static exhibits. While your competitors are struggling to capture attention with outdated methods, let your booth become an immersive and interactive experience that leaves a lasting impression on attendees. This competitive edge not only increases foot traffic to your booth but also enhances brand recognition after the trade show concludes. Call GSE Audiovisual Inc. today to learn more about renting the latest video wall displays to boost the visibility of your trade show booth.

The Evolution of Video Walls in Trade Show Exhibitions

When it comes to trade show exhibitions, capturing the attention of attendees and effectively conveying brand messages is crucial. Among the various tools and technologies used by exhibitors, LED video walls have emerged as a powerful and transformative element. Let’s explore the evolution of video walls in trade show exhibitions, tracing their journey from the early days of adoption to the cutting-edge installations we see today.

Early Adoption of Video Walls

Video walls first appeared in trade show exhibitions during the late 1990s and early 2000s. Early adopters back then recognized the potential of these large, multi-screen displays to attract attention and create a lasting impression on attendees.

At first, exhibitors began incorporating video walls into their booth designs to showcase product demos, promotional videos, and brand content. The sheer size and novelty of these installations made them stand out on the crowded trade show floor, drawing curious visitors to the booths.

However, the initial adoption of video walls in trade show exhibitions had its limitations. The technology was still in its early stages, and the costs associated at that point were substantial. Additionally, extensive technical expertise was required just to set up and operate these systems, making it extremely challenging for many exhibitors to incorporate video walls into their displays.

Advancements in Video Wall TechnologyOver the years, significant advancements in display technology have made video walls more attractive and practical for use in trade show exhibitions.

Higher resolution: One of the most notable improvements has been the increase in display resolution. Modern video wall screens offer full HD (1920×1080 pixels) or even 4K (3840×2160 pixels) resolution, resulting in stunningly clear and detailed images. A higher resolution means exhibitors can showcase their content with exceptional visual quality, capturing the attention of attendees and effectively conveying their message.

Improved color accuracy and contrast: Advancements in display technology have also led to better color accuracy and contrast ratios. New video wall screens can display a wider range of colors with greater precision, ensuring that the content looks vibrant and true-to-life. Improved contrast ratios enable deeper blacks and brighter whites, enhancing the overall visual impact of the video wall.

Thinner bezels: Thinner bezels create a more seamless and immersive viewing experience, as the gaps between the screens become less noticeable. With this advancement comes the creation of larger, more cohesive video walls that can captivate audiences.

Introduction of LED technology: LED video walls provide superior brightness, making them ideal for use in well-lit trade show environments. They also offer wider viewing angles, ensuring that the content remains visible and vibrant from various positions within the exhibition hall.

Impact of Video Walls on Trade Show Exhibitions

Increased Visitor Engagement and Interaction

Video walls will take your exhibition up a notch by grabbing the attention of trade show attendees and getting them excited about what you have to offer. With video walls, you can create an experience that’s not just visually stunning but also incredibly interactive.

Imagine being able to reach out and touch the screen, using your fingers to explore products or navigate through information. Or imagine using gestures to control the content, as you swipe and point your way through the presentation.

It’s this level of interactivity that really sets video walls apart and makes them such a powerful tool for exhibitors. By getting attendees actively involved in the experience, you’re not just telling them about your brand – you’re letting them become a part of it.

Enhanced Brand Visibility

The sheer size and visual impact of video walls make them an excellent tool for enhancing brand visibility and awareness at trade shows. The sheer size and visual wow-factor of these screens allow exhibitors to really make their mark. You can use them to prominently display your logo, brand colors, and key messaging, creating a bold, attention-grabbing presence that sets you apart from the competition.

Improved Product Demonstrations and Presentations

Video walls have completely changed the game when it comes to showcasing products and services at trade shows. Gone are the days of boring, static displays – now, exhibitors can create demos that are not only visually incredible but also extremely informative. Imagine being able to see every little detail of a product, thanks to the crystal-clear, high-resolution screens. And with the ability to manage and customize content, the possibilities are endless!

Exhibitors can now use video walls to create presentations that are engaging on a whole new level. These days, the technology can be used to display detailed graphics that jump out at you, 3D renderings that make you feel like you can reach out and touch the product, and interactive elements that get attendees involved and excited.

Embrace The Power of Video Walls For Your Trade Show Exhibition

As more exhibitors adopt video wall technology, the overall trade show landscape inevitably becomes more visually dynamic and interactive. Video walls contribute to creating a sense of excitement and innovation, attracting more attendees and elevating the perceived value of the event. The increased engagement, enhanced brand visibility, improved product demonstrations, and creation of immersive experiences collectively contribute to the success and effectiveness of trade show exhibitions today. Call us today to learn more about renting and setting up video walls to make your trade show even more successful!

how soon should i contact av company

How Soon Before My Event Should I Contact GSE AV?

AV can often be confusing, especially if you are new to renting various types of equipment. You need to make sure you have the right equipment, and one important point to note is that you should contact GSE AV – your AV rental company in Orlando,  with enough time for your rental request to be fulfilled properly. 

How Soon Before My Event Should I Contact GSE AV?

When you’re considering how much time you should have before you contact AV Rental Company, first think about the size of your event. Realistically, the larger the event, the more time will be needed to plan for it. You’d need to set aside more time to give your AV rental company to get your equipment reserved and any equipment transfers completed.

This is because you will obviously need more equipment than if you were working on a smaller event. As a general rule of thumb, you can start planning and notifying GSE AV 3 to 8 months prior. It might take only 1 months to get everything together, but if you’re working on a huge annual event, you should try putting together your plans with 4 to 8 months of time.

All those months will involve planning and organizing your event, considering how much and what types of equipment you will need, what types of technology you might use, scheduling the labor requested and providing GSE AV with enough time to gather all of the resources you will need.

Most larger projects will take around 3 or 4 months. You may want to consider talking to our representative earlier than that to ensure that you get the right equipment for your event. If you have a smaller project, you might be able to get everything set up in around 1 or 2 months instead.

The Rental Process

You should already know the general needs of your event. Like knowing how many rooms you will have available for your attendees.  This will tell us roughly how many screens and projectors you might need, discuss how many microphones you have in mind, and what other core essentials you may want to make your event a success. To organize the process, try and make a list of your essentials prior to calling one of our sales advisers. As one of the premier AV rental companies in the country, you can rest assured that we have the latest technology in AV equipment and constantly ensure that our equipment is in the best condition. 

We try to make the process hassle-free for you. Leave it to us to plan out your AV equipment if you’re unsure, and we’ll even set up everything for you. Our trained Project Manager will be there with you to ensure that your show will run smoothly.

Conclusion

There’s a lot that goes into planning any event, and that includes planning for what type of AV equipment you will need and how much of it you will need. To give your event the best chance of running smoothly, ensure that you set aside enough time for your own planning and for us to organize everything for you. If you have any further questions, don’t hesitate to call us; your very own GSE Audio Visual Project manager will be more than happy to help.

av trends 2021

New AV Trends in 2021

The AV industry is constantly changing, thanks to new technologies every year. As an audio visual company in Orlando, it’s vital for us to be aware of the latest trends so we can be consistent in our efforts to provide our clients with the best AV equipment for their needs.

Here are some AV trends that have risen in 2021 with an overarching theme revolving around effective and seamless communication regardless of location.

New AV Trends in 2021

Better Online Conferencing

With the rise of internet-based communication because of the pandemic, there is more demand for online meetings than before. As a result, AV conferencing systems are becoming increasingly popular in digital workplaces. These high-tech audiovisual tools allow companies to speak face-to-face without being in the same building. 

Touchless Technology

Thanks to the rise of touchless technology, people are moving away from physical controls like buttons, switches, and knobs to touch-sensitive interfaces instead. Touch screens have allowed companies to do this already; and due to the pandemic, customers have evolved to giving away touch styluses to interface with our touch screen monitors.

Digital Events

The rise of digital events like music festivals and conferences means that more people than are using audiovisual equipment. Fortunately, with the top AV equipment, it is possible to host high quality and realistic digital events today. 

While it’s not as costly to host a virtual event as compared to a live event, businesses should not see this as a chance to lower their budget. Instead, it’s worth investing the money into ensuring top quality sound and visuals for your audience. An event that impresses your audience will create a corresponding positive impression of your business, leading to better conversion rates.

Rooms with Integrated AV Systems

Integrated AV systems refer to how lights, speakers, video cues and more can all be controlled with room sensors. They are designed to work seamlessly with each other and to make it much easier to set up for meetings. As they can be rather costly, they are not very common in businesses or homes yet. However, it might be a great time to start thinking about how your business will approach this trend in the near future for their events.

Digital Signage

Due to the pandemic, the use of marketing materials like flyers have decreased since people try to avoid touching things unnecessarily. This is where digital signages come in. Video walls, for example, are being relied upon to share information today. With various specifications and technology, digital displays are versatile and able to cater to any events and any size audience.

Conclusion

We can help with your AV rental needs, whether you require projectors, touch screens, lighting or more. With our finger on the pulse of the AV industry and upcoming AV trends, you can rest assured that we’ll provide the latest and most effective custom solutions for your business or event.

save time and money

How You Could Save Time and Money by Hiring an AV Rental Company for Your Event

If you’re looking for an effective way to save time and money, then it’s a good idea to hire an Orlando AV Rental Company for your event. Take the stress off your shoulders and get everything you need, from projectors to microphones, speakers, and more. 

Hiring an AV rental company is the best option if you are short on time or don’t have the knowledge of what equipment will work best for your needs.

How You Could Save Time and Money by Hiring an AV Rental Company for Your Event

Equipment You Can Rent

AV rental companies provide a broad range of equipment you can rent. Need to present a  presentation but don’t have the right equipment? We have the right video or data projectors that will work perfectly for your presentation needs. 

Instead of forking out a significant amount to purchase high-quality speakers for a one-off event, choose to rent them instead. You will need quality speakers to ensure that your guests can clearly hear the presentation, so it’s vital not to scrimp on your speakers. Rather than spending top dollar purchasing high-quality ones, renting them will be more cost-effective.

AV rental companies also rent out microphones for speeches or presentations. However, if multiple people are speaking, you will need to rent more than one microphone.

More Options to Scale Up or Down

Unsure of how big your event will be? Or perhaps, your next event won’t be as major as the previous one. Hiring AV equipment instead of purchasing them means you have that much more flexibility to have or less equipment on hand, as required by the extent of your event.

You might have an event requiring more projectors and microphones, but you know that you won’t need so many of this equipment for future events. 

Hiring an AV rental company means you can select the AV solutions that you need. This is certainly more cost-effective than purchasing excessive but unnecessary AV equipment, or worse, finding that you lack the equipment necessary.

Expert Technicians

An AV rental company has professionally trained technicians to help set everything up. You don’t need to worry about complicated setups, and you don’t have to guess how to operate complex equipment. Leave this to the experts and focus on running your event.

Also, our technicians know exactly what AV equipment you will need. Without the right training and knowledge, you might purchase the wrong equipment which means more money wasted.

What to Expect From AV Rental Company

Latest Technology

A reputable AV rental company will have all the latest technology. We are in touch with the latest trends and equipment launches on the market and ensure that we have a good catalog of equipment for your needs. Your event will run smoothly, thanks to our expert technicians and up-to-date equipment.

Quality Service and On-Site Assistance

You can also expect quality service and on-site assistance when hiring an AV rental company for your event. Our trained experts will be present to help set everything up and ensure that everything runs smoothly without a hitch.

Reliability

As an AV rental company that prides itself on customer satisfaction and our positive reputation, we’ll always be on time and ready to set up everything in advance, ensuring everything’s working when your guests arrive at the event or presentation. 

Conclusion

Hiring an AV rental company for your event can save you time and money while taking significant stress off yourself. There’s no need to worry about complicated setups or having to purchase expensive equipment that you might never use. Instead, you can count on our reliable technicians and high-quality equipment to help make your event a success.

AV Terms That Every Event Planner Should Know

When you’re planning an event, you might come across a handful of seemingly confusing AV terms that Audio Visual rental companies in Orlando use. Many people use them interchangeably to refer to the same thing: “sound system.” However, some differences between the terms may affect your event planning decisions down the line or impact how well you can carry out tasks in the early stages of event planning. 

Gobo

A gobo is a piece of metal with images or patterns cut out. You can also have glass gobos.  Glass gobos can be made in multiple colors.  Gobos can be created to cast shadows on the wall behind them, depending on the angle and distance from them to the wall. They can be used as a design element, such as decoration, casting specific shadows to create a particular effect.

Bandwidth

Bandwidth is the amount of data that can be sent through a certain connection. So, if you are hosting an event online and streaming your video feed, but it keeps buffering or freezing up, this is because there’s inadequate upload bandwidth available for all the viewers you were trying to accommodate. External attendees viewing the live stream utilize download bandwidth to watch the stream.  Both are important for your virtual events success.

Rigging

Rigging is the process of securing equipment and other items on a platform. For example, if you are doing an event in a ballroom or in a convention center, you may choose to rig your overhead video wall or line array sound system, for optimal viewing for your audience.

Stage Wash

Stage wash is a term used to refer to lighting that hits the stage directly. Suppose you are hosting an event in a small room with very little light but want your guests to see the action on stage. In that case, this type of lighting may help provide better visibility without requiring too much wattage or making it difficult for people in the back of the room to see whats happening on a dark stage.

Crossover Frequency

The crossover frequency, also known as a crossover, determines which frequencies are sent through which speakers. Suppose you have multiple speakers that can be controlled independently for volume and tone to provide different sound experiences at varying locations. In that case, this is where you would set the crossover frequency to ensure that bass tones are not being sent through speakers meant for treble.

Mixer

A mixer is used to mix sound inputs. You need a high-quality mixer if you are hosting an event with multiple microphones that need to be mixed together so they can all be heard clearly by the audience at different locations.  It is recommended that you hire one of our technicians to operate this mixer.

Switcher

As the name suggests, a switcher is used to switch between different inputs. If you want guests to see behind-the-scenes footage alongside video from your main camera feed that’s broadcasting everything happening live, a switcher will allow you to do that without much lag time switching between them both.

Codec

A codec is a piece of software used to compress data to be transmitted in smaller chunks. Suppose you have set up your video feed online for guests at home or around the world to watch live but need to use both wired internet connection as well as wireless to accommodate all viewers without causing too much lag time in data transmission. In that case, a codec can compress the video feed to get through without taking too long.  The best codecs for HD video content is .H264 or .H265 with a .mp4 wrap.  Feel free to reach out to GSE AV for any of your HD production needs.

Conclusion

Whether you are an event planner or a guest who plans to host a small gathering, these AV terms should help you understand the available options. If you’re still unsure about any of these AV terms, don’t hesitate to ask us for help!

increasing engagement

Tips for Increasing Engagement at Your Virtual Event

Virtual events are becoming increasingly popular as more businesses move towards digitization. Unfortunately, it’s not always easy to engage participants in the same ways as you can during in-person events.

Although you might have to use different methods to engage your participants, virtual events are still extremely beneficial. All you need is some prep time and a quick rundown of how to create an engaging virtual event.

If you’re in the midst of your virtual event planning and want to make sure it will engage your audience, follow the tips below.

Interesting & Engaging Content

It’s true that you’ll have to present content in a much more vibrant, energetic way or you’ll lose your audience’s attention.

When you’re creating the slides for your event, choose eye-catching photos and intriguing bullet points. Don’t fill entire pages with text and don’t assume you can talk about the same information for the full conference. Virtual fatigue is real, so make sure to break up the information and even consider adding breaks so that your audience can take in everything that you’re saying.  

Invite an Exciting Guest Speaker

The best event hosts are those that can captivate an audience even during a virtual event. You may not be able to bring in a celebrity host or a world-renowned speaker, but you should take the time to find an exciting guest speaker.

Guest speakers give your event a different dynamic. If you have one or two speakers for the same event, your audience is much less likely to get bored or distracted halfway through.

When you invite a guest speaker, make sure they have a good handle on the theme and know what they’re going to be talking about. They should be excited about doing the event too. An excited speaker is an exciting speaker.

Gamify Your Event

One of the best ways to increase engagement at your virtual event is with gamification.

When you gamify your event, you allow your audience to participate in a more concrete way. Winning points and prizes can encourage participants to pay more attention or follow through with what you ask them to.

Gamifying your event isn’t difficult. In fact, it’s easy to incorporate into your virtual event as you only need a few minutes. Rather than presenting them with information for an entire hour, make the last ten or fifteen minutes into a game that reviews all the information you’ve talked about.

Use Polling

Both pre-event polling and live polling can increase engagement before and during your event. Pre-event polling informs your participants how valuable attending your event will be for them. Using pre-polling, you can also determine what topics are of interest to your audience and tailor the event to suit them better.

If you use live polling, you’ll have an easy way to encourage participation and therefore, engagement. It’s an easy and simple way to interact with participants during the event without having to adjust your current theme or plan. The questions you ask in a live poll are unlimited and can make great transitions.

Create Social Media Contests

Almost everyone has social media these days, so why not take advantage of that? At the very least, you should create a hashtag that participants can use. You can then use the hashtag as a way to enter a contest or create more engagement.

With social media, your event will spread quicker and your audience will be more engaged from the start. When you incorporate a fun and free contest to go along with your event, more people are bound to participate. 

Conclusion

It can be difficult to engage your audience during a virtual event, but it’s certainly not impossible. With the many tools provided by the internet, you should be able to create a unique and engaging virtual event without much hassle.  Hire GSE AV today to help implement your Virtual Event, to get your message out effectively.

GET A QUOTE