Category: Audio Equipment Rentals

No matter how much you prepare for your conference or event, poor audio visual work can make all the difference in how your audience perceives you. To ensure you keep your audience engaged and entertained, here are some audio visual rental equipment that you can use.

Audio Equipment 

There is nothing worse than attending a conference or presentation and not being able to hear what is going on. Not only will you not have been able to hear what the presenter was saying but you will also feel like you have wasted your time. 

It’s crucial to ensure that quality sound equipment is top of the priority list. 

Any good, professional audiovisual service provider will know what equipment is best for your specific venue, so be sure to fill your audio experts in on the size of your venue and audience. If possible, it is a good idea to test out the equipment in the venue before the day of the event, but if that is not an option, ensure that you and the audio experts arrive early the day of.  

Another factor to keep in mind is how you will be presenting. Some questions to ask are: are you going to be sitting in a chair during a presentation, will you walk around as you speak, will there be a lot of movement on stage and will you be sharing the stage with other presenters? 

Assuming you are walking around a lot, it is best to have a wireless microphone, and if there are multiple performers it is necessary you have multiple microphones to eliminate sharing. 

Spotlights and LED Lights 

One way to keep your audience engaged is to set the mood of the room and create an atmosphere to suit your performance with lighting. Whether or not you have any control over the venue you present at, simple things like the look of the feeling of the room you perform in can have a big impact on how you are received. 

Although adjustments to the look of the space aren’t always up to you, a simple way to transform the way your event or presentation is perceived is with the lighting. Whether you set the mood with warm or cool lighting, certain colors or spotlights, a simple change in the room’s lighting can do a lot to subconsciously set the scene for your audience. 

Consider what should have attention, if the attention is on you and only on you when you speak try out a spotlight. If the room feels small, placing some LED lights around the outer walls can make the space feel larger. 

While planning your event, be sure to discuss lighting with the venue or the audiovisual service provider to ensure your audience remains engaged and the focus is on you throughout the performance. 

Impactful Visuals

It is said that there are many types of learning, the three main types being auditory, visual and kinesthetic learning. If you are presenting any type of event or speech with only audio, there is a chance you are missing out on a large portion of your audience. 

Although it is likely very difficult to target those who are kinesthetic learners, adding some visual elements to your show can keep those who tend to lean more towards the visual learning side of the spectrum who may have trouble concentrating on audio-only presentations, focused and engaged. 

Consider how you can introduce visual elements into your show, whether it’s through relevant information on a screen, stats that the audience may be hard to remember, photos, graphs, charts or any other form of imagery. Utilize equipment like touch kiosks, LED walls, VR projectors and more.

Once you have an idea of your visual content it is important you discuss with your audio visual company to ensure they have a screen or screens that will be visible to everyone sitting everywhere in the venue. 

Conclusion

Your audio and visual during an event can make all of the difference between an engaged or a bored audience. It is important to consider audio and visuals and discuss your plans with your audiovisual service providers to ensure you have all equipment necessary. Although it may seem frivolous, a small detail like lighting can be crucial to ensure you are well received and your audience remains engaged the whole time. For more ideas, consult AV Rentals in Orlando for help.

Whether you are just going to present in front of an audience, or need to stream your conference over the internet, there are a lot of things going into it. If one thing goes wrong, the flow of the presentation can be affected. To help you ensure everything is ready for your conference, we have compiled a list of things you will need to set up and check off.

Audio Visual Checklist for Conferences and Meetings

The things you need to have set up before your conference starts includes:

Lighting

Lighting is one of the most important aspects of the conference. You want the lights to illuminate the speakers, while dimming everyone else. This will draw and hold attention to the speakers and keep the audience quiet. Make sure you either have a set spotlight that illuminates the stage, or someone to manage the spotlight to follow those who are moving around on stage.  

Microphones

No one needs to lose their voice yelling to get to the back of the audience. But not all microphones are going to set up the same way. For hands free headsets, you want to make sure it is situated on the face correctly and tested before the conference starts. 

For standard microphones, you need to make sure that cords are placed in a way that will prevent tripping, and cordless microphones are fully charged. Making sure that the speakers are the correct height and properly attached to the podium or stand.

Laptops

If you are presenting something using a computer, you want to make sure that the computer is going to run without issues. It is smart to restart the computer the night before to make sure that there are no updates needed before the presentation starts. You should also make sure the programs are updated and no unnecessary tabs are open to slow your computer down.  Turn off automatic updates so Windows updates do not automatically start taking away your necessary bandwidth & computer resources.

Projectors and Remote Controls

To help make sure everything is blown up large enough to be seen by the audience, it is helpful to use a projector. There are many types of projectors, so make sure that the one you are using is compatible with the computer you are using. Make sure you have the remote control for it and that it has full batteries.

Screens

A screen will allow the projection to be as clear as possible. Screens are usually determined by the ceiling heights as well as the audience size. If a screen needs to be installed, make sure it is done at least a day before the conference.

Video Cameras

If you want to record, IMag or broadcast the conference, you will need to have the proper cameras for the job. Know where you want your cameras placed, have them charged or connected to a power source, and make sure that if they need a memory card, that they have it.

Bandwidth

If you want to stream or broadcast your conference, or use things online in your presentation, you will need to check your bandwidth. Bandwidth is what is going to determine how smoothly your internet experience will be and how choppy it may look. If your bandwidth is poor, you may want to reassess whether you should be incorporating the internet into your presentation.

Speakers and Mixers

Microphones alone may not be enough. You may also need to have speakers and a mixer if you want to better control your audio. It is helpful to have someone in charge of all your audio, including speakers and microphones. They will also be able to make sure your speakers are the right size for the space, as well as loud enough for the audience.

Cables

The cords to make sure all of this runs is just as important as the equipment itself. Make sure you have all your cables and any adapters you may need to make everything run. If you need extension cords, video or audio cables; have them with you along with spare cables, as sometimes cables do go bad.

Conclusion

Don’t rely on your memory or chance to set up your conference. By making sure everything on this list is set up and running smoothly, you can avoid complications and any technical issues that can cause interruptions, and setup early. If you need any help setting up your conference, consult our AV Rental Company in Orlando.