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Why is Renting AV Equipment is the Best Choice Instead of Buying

Perhaps you have a big conference coming up, or you want to amplify your business presentations. Maybe you have an event that would make more of an impact with a large screen projection. No matter the reason, you’re looking into using some professional AV equipment to boost your business. AV equipment can be expensive, so is it really worth buying & shipping it, it rather than just renting it?

Why is Renting AV Equipment is the Best Choice Instead of Buying

If you’re still debating on what you should do, take a look at these reasons why you should consider Orlando AV rental

You Don’t Specialize in AV 

One of the biggest reasons to rent AV equipment, instead of buying it, is that you don’t have to worry about the technical stuff. An AV equipment rental company provides you with technicians to set up the equipment, and help you design your presentation. Far too many people think that running AV equipment is as easy as operating their smart TV, and it’s nowhere near that easy. 

Naturally, some AV equipment is easier to work with, and some is much harder. With that said, do you really want to waste time and energy trying to get it to work? Aside from just working with the digital aspect, there’s also a lot of wiring and figuring out connections. If you’re not an AV specialist, this can be a huge hassle, distracting you from your overall objective. 

Save Money 

Renting AV equipment is far less costly than buying it outright. Chances are, you won’t be using AV equipment often enough to justify the investment in buying it. Renting gives you a more cost effective option to showcase special events.

Aside from saving on the equipment price, you also don’t have to worry about paying for repairs if something happens to the gear over time, nor will you have to worry about storing it. It’s the AV rental company that foots the bill for regular repairs and maintenance. As an added bonus, most AV companies don’t expect you to transport the equipment, which would be an added cost on its own.

Not only that, if you have to transport your own AV equipment, there’s a constant risk of damage. If it’s not packaged entirely securely, you can lose a huge investment because of a pothole or a bump in the road. AV rental companies take the monetary loss out of your equation. They know how to get equipment to your venue without risking damage or theft. 

Get Up-to-Date Equipment

These days, technology makes even the newest devices practically obsolete in no time at all. If you purchase your own AV setup, you’ll have to replace it with a newer model sooner than you imagine. 

Renting AV equipment means that you can still get top of the line projection and display gear, without investing in new technology. If you buy your own, it can be hard to justify another costly purchase to get a better setup, especially if your old one still works. 

How many times have you purchased a new smartphone or computer, only to have the latest version come out months later? AV equipment is like any other technology, and it’s evolving just as quickly. It’s the AV rental company’s job to have the newest and best equipment, so let them invest in it, while you rent it out when needed. 

Frequency of Use

Another big thing to consider when you look at renting vs buying AV equipment is how often you’ll need it. Unless you use it on a regular basis, buying it is more expensive than is justified. 

If you’re still debating, look at the price of buying an entire setup, versus renting it a few times a year. 

Conclusion

Renting AV equipment is undoubtedly a safer and more inexpensive choice for most companies. You end up saving time, money, and a lot of hassle. Not only that, you get the best equipment, with the technical support you need to make it work for you. Consider all the hassle that maintaining, transporting, storing and operating your own AV equipment would require. When you add that to the equation, the answer is simple: renting is far better. 

av technology for event

AV Technology That Will Transform Your Event Venue

While people usually go to events for the content, the actual audio-visual technology presentation can make a big difference between a successful event and a forgettable one. Here are some examples of how AV technology will transform your event venue, and get people talking about it for years to come.

LED Walls

LED (light-emitting diode) technology has come a long way. Engineers have gone beyond the historical application of LEDs from simple lighting to visual displays. Due to their relatively low cost and ease to manufacture, LED displays can be integrated in almost any surface. Here are some examples of LED surfaces that can be used in an event. 

Walls

Imagine entering an event venue and being greeted with an entire wall that bursts to life with beautiful imagery and visuals – this is the excitement an LED wall can bring to an event venue. 

You’ve probably seen organized events where the entire backdrop of the main stage is one giant LED wall. LED walls are so beneficial because they can easily transform a venue – it only takes a click of a button to change an entire wall. 

Arches

LED arches have also been used more and more for events. While entire LED walls await attendees inside, LED arches are often situated at the main entrance. GSE AV stocks BeMatrix and Aluvision LED tiles which are used to implement these arches.  Arches are essential pieces for the event because they are one of the first things that greet participants into the events. 

Ceilings

Although rare, having LED displays on the ceiling will surely be something to talk about for years to come. Having an LED ceiling will give organizers a plethora of options and ways to impress their participants. Having people look up at LED ceilings will give them that sense of wonder and excitement that will truly make an impression. GSE AV stocks BeMatrix and Aluvision LED tiles which are used to implement these ceilings.

Touch Kiosks

Companies often use touch kiosks to engage their event attendees while increasing brand awareness. It’s a simple and effective way to interact with guests, offer interactive visuals or even serve a practical purpose like allowing guests to fill in a contact form to leave their details.

Projectors

Compared to VR and LED surfaces, projectors may seem old school. However, they’re still around for a reason. Projectors still remain as one of the easiest ways to display visuals on a flat surface. Event organizers really just have to choose between two types of projectors: a rear projector or a front projector, and budget would depend on choice between Laser or DLP projection technology.

Front vs Rear Projector

Front projectors are the types that people are more familiar with – they are the projectors people put in front of a wall or a screen. These are generally easy to set up and manage.

Rear projection are projectors situated behind the screen. This means that the venue has to have a dedicated physical space for a rear projection to even be an option. Rear projection is essential as people on stage don’t have to worry about their shadows being cast behind them with a rear projector. 

Conclusion

These are just a few of the several technological integrations organizers can utilize to help improve the impact and success of their events. These days, event organizers have plenty to choose from and the different combinations of these pieces of technology will benefit the event altogether. For more information about AV rental in Orlando, contact us today!

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