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Tips for Preventing AV Failures

6 Tips for Preventing AV Failures

6 Tips for Preventing AV Failures

Every presenter worries about it and every presenter has AV failures in the back of their mind during their presentation. There is nothing worse than setting up your equipment when suddenly, the projector shuts down, or there is a buzzing in the speakers. At that point, you’re scrambling to fix the issue and struggling to find a solution. Whenever you have AV failure problems by the time it gets resolved, your presentation could be running 20 mins late. Regardless of much, you prepare, you can never be ready for everything, especially when your content is your main priority. There are numerous solutions to prevent this from happening, and GSE AV has some tips to help alleviate the stress of any unwanted malfunctions.

Hire an AV Technician

Hire a quality technician form GSE AV to take care of your audiovisual needs when your budget permits it. A technician can set up and test the gear you will be using and train you on how to use your equipment during the presentation. A hired technician from GSE AV can also stay on-site if any problems occur during the presentation.

Perform a Site Survey

Perform a site survey when you need to know venue details but are unable to see the location in-person. A hired audiovisual technician from GSE AV can travel to the site and make sure your gear and layout will be suitable for your space. It’s also essential to test out your internet and power connections in the room you’re presenting in.

Make Presentations Available Ahead of Time

This will make a technician’s job easier when preparing for your event. They can test the presentation on their gear and make sure their equipment meets your expectations.

Book Venue Early

Be sure to book the room the day before your event and have a floor plan ready to go. This will take a lot of pressure off of you and ensure your presentation runs smoothly. If you decide to have a technician set up, they can have all the equipment ready and waiting for you when you arrive at the venue. They can also make any adjustments you would like quickly and effectively.

Have Back-up Equipment Just in Case

Sometimes you can have everything set up, tested, and ready to go and still have a failure. Equipment wears over time, and the more it’s used, the better chance you have for failure. If you have backup gear that includes projectors, microphones, and laptops on hand it will make fixing the failure much easier. Swapping out your equipment instead of troubleshooting may save you time and the hassle of standing in front of a crowd with no content to show.

Hire GSE AV

Why should you hire GSE AV as your audiovisual provider to handle all your logistics? Regardless, if your meeting is big or small, having someone take care of all the details makes it easier for you. We allow you to concentrate on your presentation rather than your preparations. When you hire GSE AV, we can resolve all your issues before they become a serious problem to ensure your event goes off without a hitch.

Sustainable Events

How to Create Sustainable Events

How to Create Sustainable Events

Many of the events in this modern age are trying to become more sustainable. These efforts are being made in very diverse ways, depending on the type of event. You, too, can commit to hosting more sustainable events. This post will give ideas on how you can achieve this for the next event you are responsible for planning.

Use digital registration and signage

The focus of sustainability in events management is reducing wastage. One of the things that most often gets wasted at events is the paper that is used to register people and provide them with relevant information for the event. For the most part, these sheets of paper will either be scattered all over or thrown away once the event is done. This waste can be cut down using digital registration and signage. Audio visual rental services are ideal in these situations by providing scheduling and other relevant information to attendees without the need of paper.

Water stations

Sustainability involves the use of available resources in the most economical and efficient way. At most events, you will likely find bottled water. Once people leave these events, the amount of plastic that usually needs to be taken care of is shameful. However, when planning a sustainable event, you can opt for water stations instead. Inform the attendees ahead of time that they should bring a refillable water bottle to the event. Use audio visual rental equipment to show where the water stations are set up.

Carpool to the event

The best way to ingrain a message into people’s brains is by getting them to act on the idea. If you are looking to both host a sustainable event and get people to understand the concept of sustainability as well, encourage them to carpool. Instead of everybody coming to the same event in multiple cars, carpooling offers a more sustainable means of accessing the event. This simple effort will help to reduce carbon emissions, general fuel costs, and highway congestion.

Focus on renting

A significant hurdle you will face as you plan an event is whether to buy or rent the equipment and items needed. The idea of buying, although it may initially look more appealing, is not a sustainable way of hosting an event. Renting is far more sustainable because it encourages a re-use cycle that allows equipment and supplies to be used several times by different people. This process saves money and contributes to sustainability. One of the most commonly reused types of equipment is audio visual rental equipment.

Final thoughts

The idea of hosting a sustainable event should be appealing to most, if not all, people. Sustainability allows you to be socially responsible to the environment and the ecosystem at large. By following the tips that have been provided above, you can make your next event an environmentally friendly one that will help you spread the message on sustainability to friends and colleagues.

AV Budget

How to Get the Most Out of Your AV Budget

Audio Visual technology is an essential factor in numerous industries such as education, business, government, and the medical field. AV is everywhere, whether people realize it or not. Furthermore, as AV technology advances, it’s imperative to invest in AV equipment that you know is worth the value. This is where GseAV can provide you with top-quality AV equipment to fit within your budget.

Choosing the perfect AV solution can be a daunting task, especially when there are so many brands out there to choose from who offer various options. When you decide to work with GseAV, you don’t need to worry about any of these factors. Our highly skilled experts will walk you through every step of the process to ensure you find the best equipment that matches your budget. We will help you with the research, provide installation and support. However, the best thing about working with GseAV is you don’t have to worry about learning a whole new industry. Our team of professionals allows you to focus on what you need to do and what you do best.

When it comes to audiovisual solutions, the biggest question is, how do I stay within my budget while still getting quality equipment? When designing your AV system, it’s crucial to have an understanding of what you should spend your money on. Allocating your money correctly will ensure the functionality of your event without you having to exceed your budget. Below are tips on how you can get the most out of your AV budget.

Compare your audiovisual budget with your budget in advance

Implement your budget into your vision within a realistic manner. Then, outline the look and feel of what you want your event to look like with a detailed plan to accurately express your needs. Once you have a perfect vision in mind, create a production list so you can keep track of the equipment you need. Keep in mind if you will need presentations, videos, music, or audience interaction. Once your list is made, look over your budget and production list to decide what equipment you will need.

Creative lighting packages

An event’s aesthetic can have a powerful effect on how the attendees experience your event. One of the best ways to get the best value out of your budget when it comes to lighting is to rent creative lighting packs. Creative lighting packages are an affordable expense even if you’re planning on using custom designs. Your audience seeing your logo on the venue’s wall can provide a lasting impression for your event.

Get the right sound

Pairing the right sound equipment with the size of your venue and acoustics serves as a great technique to stay within your sound budget. Every venue will have unique needs. Therefore, it’s critical to cater your sound equipment to your venue to make sure you’re not overshooting on your budget.

Consult an expert

If you’re unsure about what AV equipment to purchase, then it’s always a good idea to consult with an expert to assist you in your budget. The experts at GseAV are knowledgeable and can help you manage your resources to ensure your event creates a memorable experience for your audience.

With the right planning and creativity, you can orchestrate a beautiful event with audiovisual details that truly stand out. When you take the time to plan and design, you will maximize your investment and the make your event a memorable experience.

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