Projection screens come in all sorts of shapes, and sizes which are used for various purposes at events. This can make it very difficult to know what screens the best option are when planning an event. The last thing you need is a screen that can’t be viewed by all of your attendees or even worst one that is not compatible with space or a projector.
Hearing the words “virtual events” can scare even the most tech-savvy person. It sounds like an overly complicated endeavor. However, put simply, a virtual event is an event that happens over a network medium with people participating from different physical locations.
Hosting a successful virtual event depends on several factors. It can be quite a daunting task to plan and execute all of these all by yourself. Some of the things you should consider when looking for audio visual rentals include:
A first-timers Guide to Virtual Events
Platform and video options
Platform and video options are what make or break a virtual event. Make sure you get the right platform and the best video for your event. Key areas for consideration include:
Video – The participants should have access to high-quality video of the presentation, as well as, the facilitator. Some people try to cut costs by only showing the audio and the presentation; however, the non-verbal cues from the facilitator are just as important.
Participants Interactions – Even though the participants are not physically there, they need a way to interact with the facilitator. A good platform provides a way for the two sides to communicate throughout the presentation. It can either be chat or two-way audio.
Event registration – A great event allows participants to register. Registration allows for proper planning for both the facilitator and you as the event planner. The registration can integrate with your system through API calls, or you can have an external independent registration system.
Location of the Event
The location of the event can be thought about in two ways. The first touches the facilitator(s). Are they doing the presentation live on stage or at their own offices or homes? The other is the participants. Are the participants gathering in one location or different ones? Having all this information allows your planner to consider all the dynamics of your event.
A great internet connection determines whether your event will be a memorable one or not. No one wants to pay for an event that continually needs to buffer. Ensure that all the locations have a great internet connection where possible. It is great to have security with firewalls and a backup internet connection as well.
Virtual events are unlike other regular functions. It is more taxing to the presenter. You need to ensure that your presenter is familiar with the platform you’re using and that their presentation is tailored more towards a virtual event. If you are only supplying audio and video feed of the presentation without the presenter’s video capture, ensure that all the content is in the presentation slides or video.
Virtual events are a great way to target a bigger audience without the implications of hosting too many participants in one location. It is more convenient for both the participants as well as the presenters. Planning your first virtual event shouldn’t be too hard with our guide to help you with the nitty-gritty.
GSE Audio Visual has NEC X464UN-2 Video Wall Monitors Available for Rental Nationwide
We stock a large inventory of the new NEC X464UN-2 46″ LED-Backlit Ultra-Narrow Bezel Professional-Grade Large-Screen Display, perfect for your large-screen digital signage needs. These units are available for rental nationwide.
Call us at 1-888-573-6847 to discuss your video wall/digital signage needs.
The 46” NEC X464UN-2 sets the standard for video walls. With perfect picture quality and high product reliability, these displays are designed for the rigors of 24/7 operation.
Advanced technologies of this model include direct LED backlighting for improved uniformity, full high-definition resolution (1920 x 1080) (3840 x 2160 Quad) and a 5.5mm distance bezel width.
GSE Audio Visual Inc. now stocks 3mm LED tiles for LED video walls. LED video walls offer superior brightness and contrast and can be scaled from a small implementation to a large-scale venue. Our 3mm LED tiles are available nationwide, including Orlando, Atlanta, New Orleans, Chicago, New York, San Francisco, San Diego and everywhere in between. Call us to discuss your LED Video Wall questions: 888-573-6847 or visit our website at
The 55” NEC X551UN takes your LCD video walls to new levels of impact. This professional-grade large-screen display is designed for the rigors of 24/7 operation while introducing new levels of impact to your facility. Advanced technologies of this model include direct LED backlighting for improved uniformity, full high-definition resolution (1920 x 1080) and a 5.5mm distance bezel width. Additionally, this display can be deployed in video walls up to 10×10 (100 displays). The X551UN also offers Intel’s Open Pluggable Specification (OPS), which is the first industry-wide standardization in option slots that allows easier installation, use and maintenance of digital signage.
Full 1080p high-definition resolution provides stunning detail
Professional-grade LCD panel and components
Expanded connectivity with digital loop through
Direct LED backlighting technology improves power consumption and uniformity
Built-in expansion slot allows for seamless integration of NEC/third-party components, as well as future OPS-based products
Ground-breaking ultra-narrow bezel of 5.5 millimeters
TileMatrix™ allows you to create video walls up to 10 x 10
Available as a 2×2 video wall bundle
Available as a 3×3 video wall bundle
Endless configurations: Display one video over the entire video wall or separate videos on each panel.