Hearing the words “virtual events” can scare even the most tech-savvy person. It sounds like an overly complicated endeavor. However, put simply, a virtual event is an event that happens over a network medium with people participating from different physical locations.
Hosting a successful virtual event depends on several factors. It can be quite a daunting task to plan and execute all of these all by yourself. Some of the things you should consider when looking for audio visual rentals include:
A first-timers Guide to Virtual Events
Platform and video options
Platform and video options are what make or break a virtual event. Make sure you get the right platform and the best video for your event. Key areas for consideration include:
Video – The participants should have access to high-quality video of the presentation, as well as, the facilitator. Some people try to cut costs by only showing the audio and the presentation; however, the non-verbal cues from the facilitator are just as important.
Participants Interactions – Even though the participants are not physically there, they need a way to interact with the facilitator. A good platform provides a way for the two sides to communicate throughout the presentation. It can either be chat or two-way audio.
Event registration – A great event allows participants to register. Registration allows for proper planning for both the facilitator and you as the event planner. The registration can integrate with your system through API calls, or you can have an external independent registration system.
Location of the Event
The location of the event can be thought about in two ways. The first touches the facilitator(s). Are they doing the presentation live on stage or at their own offices or homes? The other is the participants. Are the participants gathering in one location or different ones? Having all this information allows your planner to consider all the dynamics of your event.
A great internet connection determines whether your event will be a memorable one or not. No one wants to pay for an event that continually needs to buffer. Ensure that all the locations have a great internet connection where possible. It is great to have security with firewalls and a backup internet connection as well.
Virtual events are unlike other regular functions. It is more taxing to the presenter. You need to ensure that your presenter is familiar with the platform you’re using and that their presentation is tailored more towards a virtual event. If you are only supplying audio and video feed of the presentation without the presenter’s video capture, ensure that all the content is in the presentation slides or video.
Virtual events are a great way to target a bigger audience without the implications of hosting too many participants in one location. It is more convenient for both the participants as well as the presenters. Planning your first virtual event shouldn’t be too hard with our guide to help you with the nitty-gritty.
GSE AV now has custom media servers that can push video wall resolutions up to a maximum of (2) 8K (7680×4320) displays or one Ultra-Wide 16K (15360×4320) all from a single media server. Since the highest resolution you can get on a single monitor is currently 4K/UHD (3840×2160), these resolutions can only be achieved by: creating a video wall, either seamless LCD LED video walls created from displays such as the NEC 464UN-2; from LED Tiles such as the Absen 3.9mm LED Panel; or through the use of projection blending.
There is a lot of planning involved with getting a perfect pixel-to-pixel resolution match from your source media to your video wall. GSE Audio Visual specializes in designing, implementing and supplying all the necessary equipment to achieve your maximum resolution goals.
When you want to have the highest resolution possible for your video wall, we can help. Call us at 888-573-6847 or Request a Fast Quote to discuss your maximum resolution needs.
For large-scale video wall productions, we offer nationwide rentals with experienced professional operators for the Christie Spyder X20 and the Barco E2. These devices offer full show control in one box and are ideal when you have multiple video input streams for live switching, picture-in-picture and transparency layers for your video output.
The Christie Spyder X20 is a versatile hardware-based video processor combined with the flexibility of a universal routing switcher. Its integrated source monitoring enables simultaneous, real-time, full frame rate monitoring of all inputs.
Raising the bar for live screen management, the E2 presentation system provides superior image quality, exceptional input and output density, great expandability and durability. Supporting native 4K input and output, it is the first and only screen management system on the market that can manage a 4K projector blend with refresh rates up to 60Hz. A truly versatile system, it offers eight mixable PGM outputs and four scaled Aux output for full show control with a single box.
GSE Audio Visual offers nation-wide rentals for all of its audio visual equipment inventory. For a fast quote, call us at 888-573-6847 or submit an online quote request form.
32″, 40″, 46″, 55″ and 65″ Samsung ME Series Interactive Touchscreen Monitors now available for rental nationwide.
Our new Samsung ME Series interactive touchscreen displays offer superior performance with an elegant design. Available in 32″, 40″, 46″, 55″ and 65″.
Samsung ME Series displays utilize LED lamps around the edge of the panel so the LEDs emit light on the side of the panel. This results in a much thinner screen that requires fewer lamps meaning reduced power consumption and less heat generation. Its slim and light weight design offers heavy weight communication solutions for any business looking to convey concise marketing or educational messages. Low power consumption means lower running costs. The LED technology driving the LFD consumes less energy than conventional CCFL-based LFD.
The Touchscreen Overlay Accessory converts a standard LFD into a touchscreen LFD for a more interactive viewing experience. A special treatment on the front of the panel provides a realistic writing experience that is similar to writing on a conventional whiteboard.
Call GSE Audio Visual at 1-888-573-6847 to learn more about these exciting, new Samsung ME Interactive Touchscreen displays.
GSE Audio Visual has NEC X464UN-2 Video Wall Monitors Available for Rental Nationwide
We stock a large inventory of the new NEC X464UN-2 46″ LED-Backlit Ultra-Narrow Bezel Professional-Grade Large-Screen Display, perfect for your large-screen digital signage needs. These units are available for rental nationwide.
Call us at 1-888-573-6847 to discuss your video wall/digital signage needs.
The 46” NEC X464UN-2 sets the standard for video walls. With perfect picture quality and high product reliability, these displays are designed for the rigors of 24/7 operation.
Advanced technologies of this model include direct LED backlighting for improved uniformity, full high-definition resolution (1920 x 1080) (3840 x 2160 Quad) and a 5.5mm distance bezel width.
Ultrawide 5K LED Videowall. 66′ x 16′, 400-tile, 5120 * 1280 3.9mm LED video wall.
GSE Audio Visual Inc. recently set up a 66′ * 16′ LED videowall consisting of 400 3.9mm LED tiles at 5120 * 1280 resolution. As LED video walls take the audiovisual industry by storm, it’s more important than ever to have an experienced team to set it up and ensure it looks good and your event runs smoothly.
GSE Audio Visual has trained and certified LED video wall technicians who have the experience necessary to ensure the proper set up and display of LED video walls.
For more information on LED panel video walls, go to www.gseav.com or call us at 888-573-6847.
GSE Audio Visual Inc. now stocks 3mm LED tiles for LED video walls. LED video walls offer superior brightness and contrast and can be scaled from a small implementation to a large-scale venue. Our 3mm LED tiles are available nationwide, including Orlando, Atlanta, New Orleans, Chicago, New York, San Francisco, San Diego and everywhere in between. Call us to discuss your LED Video Wall questions: 888-573-6847 or visit our website at
There are over 200 Audio Visual companies currently listed in E2MA’S* directory. That is a lot of providers to choose from. So let me ask you a simple question: How do YOU choose YOUR provider? Do you go on a Search Engine and see what the top three results are? Do you trust a company who is most likely paying to come up on those top results for your search? Or is your style traditional and you go by the company’s name? A big company name you recognize, it must be safer to choose them, you might think. But why not think about your client before choosing the right Audio Visual provider for your next project? Why not choose a provider that is not only going to get the job done, but also go above and beyond to meet your expectations and go the extra mile with ANY job, no matter how big, no matter how small.
The truth is that many companies offer the same products at the same prices and it may be a difficult decision to make. At the end of the day, you want to make your client happy and you make them repeat customers. Offering them what every other exhibit house, designer and builder is already offering is not going to cut it anymore. You have to give them MORE. YOU have to be DIFFERENT.
So, how can YOU differentiate yourself from your competition?
Why not start by working with a company that focuses on what’s most relevant for your critical clients. From the minute we start working on a project until we start packing our equipment up, we are there with the client, catering to their needs, emphasizing on giving outstanding customer service and technical support. The client’s needs are constantly evolving. So are we. No business can stand out if it blends in. And we stand out by listening to the client before anything else and giving them prompt solutions. We have an experienced team that’s passionate about their work, and it shows. More than anything we are dedicated to our clients. They are the fuel of our company’s passion for this business. So what do you really need to make your next project even more successful?
GSE AV stocks Sony Bravia 55″ ( XBR-65X850A) and 65″ (XBR-65X850A) UHD Displays Nationwide, including: Orlando, New Orleans, Las Vegas, Atlanta, Boston, Chicago, Washington D.C., New York/New Jersey, Miami/Fort Lauderdale, San Francisco, San Diego, San Antonio, Denver, Hawaii, Vancouver, Montreal, and all other major markets.
GSE Audio Visual Orlando is a National, full-service supplier of audiovisual, lighting staging equipment for corporate meetings, seminars, general sessions, conventions and trade shows. As one of the premier rental entities in North America & parts of Europe, GSE AV provides the latest technology in video, audio, and lighting equipment. With 15 years of industry experience, coupled with impeccable customer service standards, GSE Audio Visual ensures peace-of-mind for any of your corporate, convention and staging events. We are confident that given one opportunity, your entity will join the great number of business clientele that choose GSE Audio Visual Orlando as their one stop shop for any of their corporate meetings, seminars, general sessions, conventions and trade show equipment rentals.